Medical Affairs Associate Project Manager

2 weeks ago

Nutley, United States Zenith LifeScience Full time

This position is a part of the Oncology Medical Affairs Strategic Planning & Operations organization. This role would support the day-to-day operations of the US & Global Medical Affairs team as follows:


Administrative support including create, review and track requisitions, purchase orders and invoices.

Assist in contract creation/submissions and procurement process

Maintain and manage files across all relevant SharePoint sites

Meeting organization and assistance in setting up and attending virtual and internal meetings, working closely with department administrator on all aspects of meeting management: oversight of attendees list, setting agenda, requesting slides, running the slides during the meeting, taking thorough meeting minutes.

Engaging with all functions to consolidate materials for project meetings and deliverables, as needed

Assist Business Operations in the day-to-day financial management for both US & Global Medical Affairs, which may include creating, managing, reconciling, and reporting forecasts and spend, including various functions within Medical Affairs team

Fiscal management to include working with US and a variety of country and regional offices (EMEA and Japan/Asia) to gather information and coordinate populating appropriate budget worksheets (excel) to completion.

Support other financials and related deliverables, assisting in updating and consolidating monthly reports.

Support meetings with alliance partners, working closely with counterpart to set up meetings, agenda, slide consolidation, follow up with team members for deliverables, provide high level agreements/action items via meeting minutes and supplemental communication, as needed.

Support other small projects as needed.

Role success will require intermediate skills in MS Teams, Excel and PowerPoint


Required skills & Education:


Project management experience preferred.

Familiar with contracting process and SRM a plus

Experience in facilitating meetings.

Excellent organizational skills and ability to manage multiple projects and prioritize work.

Strong attention to detail

Self-starter with excellent written and verbal communication skills

Highly proficiency in MS Office tools, specifically Excel, PowerPoint, MS Teams

Proactive approach collaborating across the organization and to external partners with diplomacy and a firm understanding of other’s roles and perspectives, demonstrating a commitment to continuous improvement.

BS degree required with 2 - 3 years Pharma Industry or similar experience.

Hybrid work, with 3 days on site.

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