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Finance/Administrative Assistant

3 months ago

Red Wing, United States Red Wing HRA Full time
Job DescriptionJob DescriptionSalary: 22.67-28.34

Purpose: The Finance/Administrative Assistant assists the Finance Manager in the day-to-day bookkeeping of the HRA’s fiscal operations and assists the Executive Director in the general administrative duties to ensure the office and HRA are functioning at the highest possible level. 


DUTIES, RESPONSIBILITIES, ESSENTIAL FUNCTIONS:

Finance

Duties & Responsibilities

·         Assist Finance Director with accurate reporting and recording of all financial and budgetary transactions of the HRA

·         Assist in the administering of funds within the context of the HRA’s accounting policies and procedures and approved budgets

·         Ability to work with fee accountants to produce monthly and yearly financials and reporting

·         Knowledge of Accounts Payable and Accounts Receivable

·         Knowledge of GAAP accounting and principles

·         Ensure accuracy when submitting electronic payments and withdrawals for AP/AR

·         Accept and process rent payments

·         Collect and deposit checks and currency into banks

·         Assist in investing HRA funds in accordance with federal, state, and HRA guidelines

·         Assist Finance Director with all independent agency and program audits

 

Administration

Duties & Responsibilities

·         Attend Board of Commissioners meetings and other bodies to record minutes.

·         Prepare Board and Committee packets and distribute

·         Organize and set up meetings for Board and Staff, such as Annual meetings and Board Workshop

·         Assist the Executive Director in the day-to-day administrative functions and duties in the operations of the HRA

·         Assist the Finance Director in the administration of Human Resources functions, such as employee benefits and payroll

·         Ability to organize and file both paper and electronic documents

·         Order Supplies for the HRA

·         Manage HRA website

·         Perform other duties as assigned

 

Education and Experience (Minimum Qualifications):

  • Must complete Criminal Background check to comply with Kari Koskinen Law.
  • Must be able to communicate effectively both orally and in writing. 
  • Must be a licensed driver and have a vehicle to carry out assignments.
  • Strong background in computer operations in a variety of programs including Word, Excel, WordPress, and Outlook.

 

Desired Qualifications:

  • Associates Degree in Business, Finance, or Accounting or 5 years of experience directly related to the duties of the positions
  • Assisted Housing or related HRA experience is a plus.
  • Have working knowledge of bookkeeping with HUD, MHFA, DEED, and other housing and community development programs

 

Knowledge, Skills, and Abilities:

  • Possess computer skills: Microsoft Word, Excel, Outlook, and WordPress.
  • Demonstrate ability to effectively work with the public
  • Demonstrate ability to work independently, and establish priorities and timelines as directed.
  • Good oral, written, and telephone communication skills
  • Confidentiality is required