Administrative Assistant

Administrative Assistant: $17-$20 (Depending on experience)

Responsibilities:

• Business transactions, process invoices, verify financial data for use in maintaining accounts payable records
• Provide other clerical support necessary to pay obligations of the business
• Maintain meticulous records of outstanding payables
• Ensure the accuracy of the business’ financial documents for payment, auditing, and tax purposes
• Protect the business against unintentional overpayment
• Practice effective monitoring to ensure payments are made to vendors in a timely manner
• Research and resolve account discrepancies
• Assist customers with billing inquiries
• Manage scheduling and appointments
• Answer telephones, direct calls and take messages
• Run errands and make deliveries
• Provide great customer service
• Perform other duties as assigned

Day to Day Duties:

• Clarify any questionable invoice items, prices or receiving signatures
• Prepare, post, verify, and record customer payments and transactions
• Maintain copies of vouchers, invoices or correspondence necessary for files
• Type periodic reports and other records
• Obtain proper information and/or data regarding invoice payments
• Prepare invoices including customer, date address, item description and amounts
• Reconcile bank statements
• Input daily bookkeeping and record keeping; processing and recording transactions
• Drafts correspondence for standard past- due accounts and collections, identifies delinquent accounts by reviewing files, and contacts delinquent accountholders to request payment

Benefits: (Available after 90days of employment)

• Employee Benefits including Mayo Clinic Option- 100% Employee coverage with the option to add family members with an out-of-pocket cost
• Paid Sick time
• Paid Holidays off

• Accounting Experience
• Reliable, regular and full-time attendance is expected
• Monday-Friday 8AM-5PM
• Computation Skills
• Strong written and oral communication skills
• Excellent problem-solving skills and time management skills
• Detail oriented and organized
• Ability to work independently and in a high volume, fast paced environment
• Ability to anticipate work needs and interact professionally with customers
• Valid Driver’s License
• Must speak English
• High school diploma or equivalent