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Assistant Project Manager

4 months ago

Jacksonville, United States Stellar Energy Americas Inc Full time
Job DescriptionJob Description

Assistant Project Manager

Position Type: Full-time, Exempt or Non-Exempt

Reports to: Vice President - Operations

Supervisory Responsibility: None

Location: Jacksonville, FL

Company Summary

Stellar Energy provides custom power augmentation and energy plant solutions for power generation and utilities, liquefied natural gas (LNG), data center, biopharma, and other markets. Stellar Energy’s innovative solutions include turbine inlet air chilling, inlet air conditioning (heating and cooling), evaporative cooling, direct contact air chilling, thermal energy storage, district cooling and central utility plants. The company’s experience spans more than 20 years and stretches across the globe, with offices in the United States, Asia and the Middle East and North Africa (MENA) region.

Summary/Objective

Assist Project Managers works with the Project Manager, project team, and other management; and assists them in all phases and aspects of a project. Ensure projects are set up correctly and that proper tools are in place prior to the beginning of a project. Secures all necessary permits as requested by the Senior Project Manager, and makes sure contracts, insurance, and bonds are current and received before subcontractor performs any work on site.

Essential Functions

  • Assists the Project Manager in adhering to all Project Management related Standard Operating Procedures.
  • Establishes, monitors, and provides input into project budgets as directed by the Project Manager
  • Coordinates contracts and materials to support the project by interfacing with procurement and external vendors and subcontractors.
  • Assists in coordination of project kick-off.
  • Assist the Project Managers in interdepartmental communication including data transfer within the departments.
  • Review and comment on the scope of work, contracts, and specifications.
  • Review and provide input to project schedules.
  • Assists other departments with the management of documentation and issues as they arise.
  • Develops documentation and other client deliverables.
  • Budgets costs to generate change orders and provide supporting documentation.
  • Manages communication and coordination of disciplines within Stellar Energy.
  • Completes progress inspections at fabrication shop to ensure progress is in adherence to the project schedule.
  • Coordinates with clients, vendors, subcontractors, contractors, and technicians.
  • Coordinates fabrication, installation, and start-up issues throughout process.
  • Supports project closeout (i.e., punch list items, client final acceptance, etc.); and
  • Assists with warranty requests by assessing and executing a corrective action plan.
  • Supports Project Manager to include purchase request forms and change order requests.
  • Assist with Documentation and Reporting.
  • Assists in gate reviews.
  • May possibly manage specific project aspects.
  • Prepares for ISO 9001 and other audits.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Competencies

  • Technical Capacity.
  • Project Controls i.e., Cost/Schedule
  • Procurement Interface/Coordination
  • Contracts Management
  • Communication Proficiency.
  • Problem Solving/Analysis.
  • Self-Motivated/Initiated.
  • Microsoft Office.
  • Scheduling software i.e., P6/Microsoft Project.

Supervisory Responsibility

This position has no supervisory responsibilities.

Work Environment

This job generally operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, and photocopiers. The employee is occasionally exposed to a variety of extreme conditions at fabrication shops and job sites.

Job safety needs to always be considered the top priority.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary. The employee must occasionally lift or move up to 25 pounds.

Position Type/Expected Hours of Work

This is a full-time position. Days and hours of work are Monday through Friday, 8:00 a.m. to 5 p.m. Occasional evening and weekend work may be required as job duties demand.

Travel

Travel is primarily not required with the exception of local travel during the business day. Additionally, some projects may require out-of-state and overnight travel up to 40%.

Required Education and Experience

  • Background and / or experience in construction, engineering, or management.

Preferred Education and Experience

  • Bachelor’s degree in construction, engineering, or management related discipline.
  • 5 years’ background and / or experience in construction, engineering, or management.

Work Authorization

Must be authorized to work in the USA.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Stellar Energy Americas Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Stellar Energy Americas Inc. complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.