Sr. Payroll Specialist

3 weeks ago

Newport Beach, United States CalPrivate Bank Full time
Job DescriptionJob Description

CalPrivate Bank

JOB DESCRIPTION


Job Title Sr. Payroll Specialist / HR Generalist

Department Human Resources

Reports To EVP / CHIEF PEOPLE OFFICER

FLSA Status Non-Exempt


Job Summary

Reporting to the EVP / Chief People Officer, the Sr. Payroll Specialist / HR Generalist will perform multiple payroll and HR duties that strongly contribute to the efficiency of the organization. The primary focus of this position will be the effective full cycle management of the payroll process. This position will also be responsible for HR functions involving onboarding, records management, employee recognition, HR audits and general inquiries.

Duties and Responsibilities

Payroll & HRIS Maintenance

• Processes bi-weekly payroll.

• Onboards new hires into HRIS system.

• Responds to manager and employee inquiries related to timekeeping, payroll and HRIS system.

• Processes all employment changes in HRIS system and collects acknowledgment documentation as applicable.

• Maintains organizational charts.

• Runs all census reporting and analytical headcount reports.

• Responsible for the annual CA pay data reporting and the EEO-1 report.

• Responsible for off cycle payroll transactions, including but not limited to separation / final checks, restricted stock vesting transactions, ISO transactions, severance payments etc.

• Responsible for all time off policy management and regular quarterly and year end audits of balances for each time off policy.

• Generates and submits payroll reports to Accounting/Finance department.

o Responsible for payroll reconciliation against supporting documentation.

• Responsible for all new state tax and employment agency set up, including applying for business licenses, tax set up with payroll vendor and workers compensation set up as applicable.

• Ensures compliance with all applicable state and federal wage and hour laws.

HR & Special Projects

• Records retention – responsible for the accurate and compliant retention and management of all personnel files.

• Onboarding – assists with onboarding of all new hires that are hired out of state and locally in the San Diego region. Will be a back up for all other new hire onboarding as needed.

• Employee engagement – Responsible for managing the service awards and other employee recognition initiatives.

• HR audits – responsible for the data and document collection, and response to all bank audits for HR.

• HR compliance – Responsible for all labor posters and regular updates for posting new legislation notices throughout the organization.

• Responsible for posting all related compliance content on SharePoint.

Workplace Health & Safety

• Assists site coordinator(s) as needed.

• Responsible for all ergonomic assessments.

Performs other duties as assigned.

BSA/AML/ Compliance Responsibilities

This position includes direct or indirect interaction with customers and other employees and therefore includes responsibilities relating to BSA/AML. The employee will have the opportunity to examine and view information and documents produced by other employees of the Bank relating to BSA and therefore has the obligation to report suspicious activity to the BSA Officer as appropriate. The employee is responsible for understanding and following the Bank’s BSA/AML policies including elevating suspicious activity to the BSA Officer. Additionally, the employee is required to understand and follow the Bank’s compliance program.

Qualifications

• A bachelor’s degree or equivalent experience is required, a college degree is preferred or equivalent coursework. Certification in HR is desirable.

• Minimum of five years of payroll processing experience.

• Minimum of three years of human resources generalist experience.

• Must be well versed in federal and state wage and hour regulations and laws.

• Must have good working knowledge of HR compliance, experience with employment law, highly preferred.

• Intermediate skills and experience with all MS applications, especially Excel.

Competencies/Performance Standards

• Ability to multitask in a fast-paced environment.

• Excellent organizational and time management skills.

• Sound judgment and decision-making skills.

• Strong attention to detail and accuracy is essential to perform effectively in this position.

• Exceptional customer services skills.

• Ability to work independently.

• Strong initiative and results oriented.

• Strong problem-solving skills.

• Ability to coordinate and work collaboratively with internal and external team members and stakeholders.

• Knowledge and experience to anticipate, identify and resolve problems.

• Must be willing to travel to various locations.




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