Accounts Payable Manager

2 months ago

Del Valle, United States CIRCUIT OF THE AMERICAS LLC Full time
Job DescriptionJob DescriptionDescription:

Accounts Payable Manager (Full-Time)

Circuit of The Americas (COTA) is a 365-entertainment destination for world-class events located in Austin, TX. The sports and entertainment portfolio at COTA is unmatched in the country with Formula 1 US Grand Prix, NASCAR and MotoGP attracting global fans during championship races on the famed Circuit and Live Nation producing over 30 headline concerts every year at the Germania Insurance Amphitheater.

Job Summary

The Accounts Payable Manager ensures that the Accounts Payable Department operations meet processing targets, rigorous quality standards and comply with policies and procedures, generally accepted accounting principles and regulatory requirements. This role serves as an intermediary between the Accounts Payable department and vendors/suppliers. This position reports to the Assistant Controller. This position is Onsite.

Requirements:

Essential Functions:

  • Implement and manage accounts payable procedures throughout the company – working with managers and accounting staff to ensure COTA objectives are achieved within the accounts payable process.
  • Build and maintain relationships with vendors, suppliers, and business partners
  • Assist in defining and implementing procedures for vendor management in conjunction with the Legal Department and the Director of Procurement.
  • Finalize set-up of independent contractors and new vendors in NetSuite following receipt and review of all required set-up documentation (tax documents, contracts, payment terms, banking information, etc.).
  • Hire, train, and supervise Accounts Payable team members
  • Maintain automated approval workflows for vendor invoices within ERP system
  • Secure approvals and GL coding for multiple entities, various cost centers, and project codes for timely and accurate Accounts Payable processing. Review entries completed by the Accounts Payable team for accuracy. Assist with invoice data entry as needed.
  • Review invoices to ensure that sales and use tax requirements are met. Accrue use tax where needed and assist with filing and remittance of sales and use tax payments.
  • Ensure corporate credit card statements are reconciled, coded, approved, and entered into the AP system
  • Complete and maintain vendor reconciliations to see that all invoices are processed timely.
  • Oversee generation of weekly check runs, ACH payments, wire transfer payments.
  • Complete month-end/year-end close responsibilities including
  • Review of PO status at month-end – open, closed, etc.
  • Review and estimate month-end AP accrual
  • Review concert and event activity to see that all direct expenses have been recorded
  • Complete balance sheet account reconciliations as assigned
  • Responsible for generating vendor 1099 forms at year-end
  • Perform other duties and projects as assigned by the Controller or Assistant Controller to support the business

Knowledge, Skills and Abilities:

  • Experience managing an accounting team in a high volume, fast paced environment with tight deadlines
  • Understanding of generally accepted accounting principles, workflow analysis, internal accounting controls and the accounts payable process
  • Detail-oriented, self-motivated individual with a strong work ethic
  • Ability to prioritize and meet deadlines
  • Excellent organization, time management and written and verbal communication skills

Required Qualifications:

  • Bachelor’s degree in accounting or finance
  • 5+ years of experience working in accounting with a minimum of 3 years of management/supervisory experience in accounts payable or procurement
  • Must be technically proficient in accounting and computer systems
  • Intermediate or above level of proficiency in MS Office Suite (especially MS Excel) required
  • 3+ years of experience with a complex ERP system, NetSuite highly preferred
  • Experience with OCR software in a complex ERP system environment
  • Demonstrated knowledge and thorough understanding of GAAP accounting

Physical Demands:

  • Ability to stand, sit, use of hands to handle, or feel, reach with hands and arms
  • Ability to lift and/or move up to 25 pounds
  • Specific vision abilities required by this job include close vision and distance vision

Work Environment:

  • The noise level in the work environment is usually moderate

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this job.

EQUAL EMPLOYMENT OPPORTUNITY:

COTA strongly supports equal employment opportunity for all applicants regardless of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, sexual orientation, genetic information, or any other characteristic protected by state or federal law.


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