Accounts Payable Specialist
3 weeks ago
The Accounts Payable Specialist completes payments and controls expenses by receiving, processing, verifying and reconciling invoices. Collect vendor’s tax information for those that receive 1099. Accounts Payable position requires Skills in Computers, Math, Analytical, Communication and Organizing.
Responsibilities:
- Match all invoices to purchase order and packing slip.
- Review current invoices against vendor’s payment history.
- Review all invoices for appropriate documentation and approval prior to payment of multiple sites.
- Enter invoice information into QuickBooks and ensure all coding is correct. Charges expenses to proper accounts and correct program (site) by analyzing invoice/expense reports; recording entries.
- File all invoices accordingly by site, vendor and also scan a copy of supporting documents into network system.
- Mail out payments to vendors.
- Priorities on utilities and process scheduled monthly payment over the phone or online.
- Enter all payment information into QuickBooks after setting up electronic payment.
- Prepare Reimbursements for employees by receiving and verifying expense reports
- Records need to be maintained in constant audit readiness.
- Protects organization's value by keeping all information confidential.
- Solve issues regarding accounts payable in timely and prompt manner.
- All other duties as assigned
Professional & Personal Qualifications:
- Bachelor’s Degree in Accounting, Finance, Business, or related field with 1-3 years A/P experience.
- Associates Degree in Accounting, Finance, Business, or related field with 3-5 years A/P experience.
- Knowledge in Quick Books and Accounts Payable module.
- TB Testing – with NCS results
- CPR / First Aid preferred
- Occupational Safety and Health Administration (OSHA) Certification preferred
- Able to operate related equipment, tools, and materials used in the facility
- Commitment to the mission of the NAICA, Inc.
- Proven ability to work collaboratively well with diverse groups
- Proven ability to handle multiple tasks effectively under pressure
- Strong organizational skills, detail-oriented, and efficient
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