Property Assistant
3 months ago
- Provides direct administrative support to Director, Operations (Account Manager), Chief Engineer (CE) and tenants as needed
- Serves as the main point of contact (POC) for service requests from tenants
- Entry of tenant service requests into work order system
- Ensures that 100% of the Certificate of Insurance (COI) for tenants and contractors are accurate and in compliance with standards
- Responsible for the overall cleanliness of the reception, lobby, and applicable work area
- Assists in management audits and prepares all files and records in preparation for the audit
- Prepare and send all in and outgoing mail and packages
- Internal and external correspondence
- Create, maintain, review, purge and forward files to appropriate storage location in accordance with company record retention policy
- Update and file all documents for vendors and customers and ensure that contract and lease administration files are accurate and up to date
- Maintain and update employee, clients and customer contact databases
- Organize departmental meeting and travel arrangements
- Enforces compliance with insurance requirements among tenants, contractors, vendors and suppliers. Documents incidents of potential liability to property and equipment and forwards information to appropriate risk management personnel.
- Manages the new tenant welcome and orientation program
- Revises and distributes updated property manuals (as needed) within the portfolio with the assistance of the property team members. Property manuals include, but are not limited to the Tenant Handbook, Team Handbook, Hazard Communication Program, Building and Tenant Emergency Response Manuals, Space Utilization Guide and Lease Summary Book
- Ad hoc administrative requests
- Process all aspects of accounts receivable
- Obtain completed W-9 forms from all vendors
- Initiates cost reduction programs relative to office supplies, equipment and furnishings and maintain such
- Negotiates office equipment leases and maintenance agreements while ensuring technological advancement of support systems fall within budget guidelines
- Coordinates timely repair and maintenance of office equipment
- Tracks budget line items relating to administrative account purchases and resolves negative variances relative to budget
- Prepare manual adjustment forms for all miscellaneous tenant service requests and ensure they are processed correctly on a monthly basis
- Ensure engineers take monthly readings from electric meters for tenants that have supplemental units.
- Enter data on tracking spreadsheet, calculate what is owed, bill the tenants, and add charges to monthly manual adjustment
- Prepare invoices to be billed back to clients and send out accordingly for payment.
- 2+ years of previous Coordinator experience with commercial real estate experience a real plus
- Highly proficient in Microsoft Word, Excel, and Outlook.
- Professional, reliable, flexible and have a positive, can-do attitude.
- Excellent attention to detail with strong customer service skills and ability to prioritize
- Ability to communicate well in both written and verbal communication forms.
- Proactive attitude and volunteers willingly to take on additional responsibilities and assist with other team members’ projects.
- Interest in real estate.
- Bachelor’s degree and similar work experience
- PTO, PST, Medical, Dental, and Vision
- $60K - $65K yearly
-
Assistant Manager for Commercial Property
2 weeks ago
Sunnyvale, California, United States BGSF, Commercial Real Estate Full timeJob OverviewAre you a detail-oriented individual with a passion for the commercial real estate sector? BGSF is on the lookout for skilled professionals to fill the role of Assistant Manager for Commercial Property.BGSF specializes in providing talent to commercial properties nationwide. We offer the convenience of phone and virtual interviews, allowing you...
-
Property and Asset Management Specialist
5 days ago
Sunnyvale, California, United States Northrop Grumman Full timeAbout the RoleNorthrop Grumman is seeking a highly skilled Property and Asset Management Analyst to join our team. As a key member of our organization, you will be responsible for overseeing management systems, policies, and procedures to ensure contractual and continual accountability of government, other customer, and company assets.Key...
-
Property Claims Assessment Specialist
2 weeks ago
Sunnyvale, California, United States State Farm Mutual Automobile Insurance Company Full timeProperty Claims Assessment SpecialistOverview Join a leading organization that prioritizes professional development and employee well-being. At State Farm, we are committed to investing in our workforce by offering a comprehensive Total Rewards package. The starting salary for this position is competitive, with an annual range based on experience and...
-
Sunnyvale, United States Northrop Grumman Full timeRequisition ID: R10161030 Category: Facilities/Real Estate Location: Sunnyvale, California, United States of America Clearance Type: None Telecommute: No- Teleworking not available for this position Shift: 1st Shift (United States of America) Travel Required: Yes, 10% of the Time Positions Available: 2 At Northrop Grumman, our employees have...
-
Office Assistant
4 days ago
Sunnyvale, United States LHH Full timeJob title: Office Assistant Location: Sunnyvale, CA Pay: $19-20.91/hourType: ContractResponsibilities:Draft and distribute tenant notices, and act as a point of contact for both internal and external vendors.Office Management: Oversee office supplies and equipment, request vendor quotes as necessary, and manage the front desk organization. Handle incoming...
-
Office Assistant
4 days ago
Sunnyvale, United States LHH Full timeJob title: Office Assistant Location: Sunnyvale, CA Pay: $19-20.91/hourType: ContractResponsibilities:Draft and distribute tenant notices, and act as a point of contact for both internal and external vendors.Office Management: Oversee office supplies and equipment, request vendor quotes as necessary, and manage the front desk organization. Handle incoming...
-
Assistant Community Manager
2 months ago
Sunnyvale, United States Hometown America Management. Full timeJob DescriptionJob DescriptionHometown America is committed to creating and maintaining a workplace in which all team members have an opportunity to participate and contribute to the success of the business and are valued for their skills, experience, and unique perspectives. This commitment is embodied in Company policy and the ways in which we do business...
-
Community Office Assistant
2 weeks ago
Sunnyvale, United States Hometown America Management. Full time $24Job DescriptionJob DescriptionHometown America is committed to creating and maintaining a workplace in which all team members have an opportunity to participate and contribute to the success of the business and are valued for their skills, experience, and unique perspectives. This commitment is embodied in Company policy and the ways in which we do business...
-
Executive Assistant to Insurance Agent
1 week ago
Sunnyvale, California, United States JACKLYN DINH - State Farm Agent Full timePosition OverviewAre you a personable and service-oriented individual? If you thrive in engaging with clients and enjoy assisting them with their needs, a role with JACKLYN DINH - State Farm Agent could be a great fit for you. This position involves representing State Farm's insurance and financial service offerings.Key ResponsibilitiesBuild and maintain...
-
Office Management Assistant
2 weeks ago
Sunnyvale, California, United States JACKLYN DINH - State Farm Agent Full timePosition OverviewAre you interested in gaining valuable experience in the insurance industry? Working in the office of JACKLYN DINH - State Farm Agent offers a unique opportunity to understand the inner workings of a successful agency. As a vital member of our team, you will engage with customers in the community, promoting a range of State Farm products,...
-
Office Management Assistant
2 weeks ago
Sunnyvale, California, United States JACKLYN DINH - State Farm Agent Full timePosition OverviewAre you interested in gaining valuable experience in the insurance industry? Working in the office of JACKLYN DINH - State Farm Agent offers a unique opportunity to understand the dynamics of running an agency. As part of our team, you will engage with the community to promote a range of State Farm products, including auto, home, and life...
-
Executive Assistant to Insurance Agent
2 weeks ago
Sunnyvale, California, United States JACKLYN DINH - State Farm Agent Full timePosition OverviewAre you a personable and service-oriented individual? If you thrive in engaging with clients and providing exceptional support, this role with JACKLYN DINH - State Farm Agent could be an excellent fit for you. Our agency specializes in marketing State Farm insurance and financial service products.Key ResponsibilitiesDevelop and maintain...
-
Senior Principal Asset Management Analyst
2 weeks ago
Sunnyvale, California, United States Northrop Grumman Full timeRequisition ID: R Category: Facilities/Real Estate Location: Sunnyvale, California, United States of America Clearance Type: None Telecommute: No- Teleworking not available for this position Shift: 1st Shift (United States of America) Travel Required: Yes, 10% of the Time Positions Available: 2 At Northrop Grumman, we offer remarkable opportunities for our...
-
Agent's Assistant
3 months ago
Sunnyvale, United States JACKLYN DINH - State Farm Agent Full timeJob DescriptionJob DescriptionPosition OverviewSuccessful State Farm Agent is seeking a qualified professional to join their winning team for the role of Agent's Assistant - State Farm Agent Team Member. We seek an energetic professional interested in helping our business grow through value-based conversations and remarkable customer experience. If you...
-
Real Estate and Asset Management Specialist
2 weeks ago
Sunnyvale, California, United States Northrop Grumman Full timeRequisition ID: R At Northrop Grumman, our workforce enjoys remarkable opportunities to engage in groundbreaking systems that influence lives globally, both now and for future generations. Our innovative and creative spirit has positioned us at the forefront of numerous technological milestones in our nation's history, from pioneering transatlantic...
-
Real Estate and Asset Management Specialist
1 week ago
Sunnyvale, California, United States Northrop Grumman Full timeRequisition ID: R At Northrop Grumman, our team members are presented with remarkable opportunities to engage in groundbreaking systems that influence lives globally, both now and in the future. Our innovative and creative ethos has positioned us at the forefront of numerous technological milestones in our nation's history, from pioneering transatlantic...
-
Maintenance Technician
2 weeks ago
Sunnyvale, United States MidPen Housing Full timeWHY MIDPEN At MidPen, we build communities that change lives. Since 1970, we have been committed to our mission: to provide safe, affordable housing of high quality to those in need; establish stability and opportunity in the lives of residents; and foster diverse communities that allow people from all ethnic, social, and economic backgrounds to live in...
-
Community Engagement Director
1 week ago
Sunnyvale, California, United States Blue Castle Agency Full timeJob OverviewPosition: Community ManagerCompany: Blue Castle AgencyLocation: Not SpecifiedCompensation: Competitive SalaryROLE SUMMARYWe are looking for an enthusiastic Community Manager to lead a vibrant all-age community. As a recognized leader in the real estate sector focusing on manufactured housing, Blue Castle Agency is dedicated to providing quality...
-
Executive Assistant to Insurance Agent
1 week ago
Sunnyvale, California, United States JACKLYN DINH - State Farm Agent Full timeJob OverviewPosition Summary:Are you a friendly and customer-oriented individual? Do you thrive in engaging with clients? If so, a role with JACKLYN DINH - State Farm Agent could be the perfect fit for you. This position involves supporting a State Farm independent contractor agent who specializes in marketing State Farm insurance and financial service...
-
Community Engagement Manager
2 weeks ago
Sunnyvale, California, United States Blue Castle Agency Full timeJob OverviewPosition: Community ManagerCompany: Blue Castle AgencyLocation: Not SpecifiedCompensation: Competitive SalaryROLE SUMMARYWe are in search of an enthusiastic Community Manager to lead a vibrant all-age community. Our organization, a distinguished real estate investment firm focused on manufactured housing, operates numerous communities across the...