Special Projects Coordinator

3 weeks ago

Odessa, United States City of Odessa Full time
Job DescriptionJob Description

Special Projects Coordinator

Summary: Under minimal supervision, the Special Projects Coordinator will work within the Department of Development to oversee downtown projects, provide project management and support, and spearhead planning activities such as feasibility studies, project design, and other project-related activities. Projects may include large-scale construction initiatives, community development programs, infrastructure improvements, or regulatory compliance efforts. The Special Project Coordinator reports to the Director of Development.Essential Functions: Essential duties and responsibilities may include, but are not limited to, the following:
  • Lead and manage downtown revitalization projects from conception to completion.
  • Develop and implement strategies to enhance downtown areas, including streetscape improvements, infrastructure upgrades, and economic development initiatives.
  • Coordinate and perform project management, administrative, and technical task support necessary for achieving project objectives within the Department; provide lead direction to staff assigned to planning, development, redevelopment, or project management activities.
  • Advise the Director of Development and others on project implications regarding operational or financial activity and prepare various reports; act as a liaison for other affected Departments, project staff, and Federal and State funding agencies in matters affecting operational, fiscal, or other project matters.
  • Design and administer various phases of a project, including initial planning activities (including but not limited to feasibility studies, project design, site acquisition negotiations), project approval activities (including but not limited to permitting, subdivision platting, zoning activities, environmental review, and funding source identification), and project implementation activities (including but not limited to acquisition, contractor/developer selection, construction contracting, project lease/sale, and project management).
  • Serve as the point of contact for inquiries related to projects under the purview of the Department.
  • May provide technical assistance to citizen advisory committees, task forces, and commissions or boards and act as liaison with various community organizations, groups, vendors, and other stakeholders.
  • Prepare applications for grant funds, prepare and administer contracts, and be responsible for those funds' compliance.
  • Evaluate statistical data, interpret results, and prepare reports on program and project activities.
  • Coordinate, schedule, and represent the Department at meetings, including those of other governmental agencies, community groups, boards and commissions, vendors, and other stakeholders.
  • Conduct site visits to specific project locations to determine issues, set project parameters, and ensure compliance.
  • Make public presentations to supervisors, boards, commissions, City Council, civic groups, and the public as assigned; represent the city and department at external activities.
  • Other Duties: This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this position. Duties, obligations, and activities may change at any time, with or without notice.

Essential functions, as defined under the Americans with Disabilities Act, may include any representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer.


Minimum Qualifications:

Education, Training, and Experience Guidelines: A bachelor's degree from an accredited college or university in Urban Planning, Public Administration, Business, Architecture, Project Management, or a related field is required; a master's degree is preferred.

A minimum of three (3) years of work experience in planning, community development, or related fields within a municipal setting is preferred. Any equivalent combination of training and experience that provides the necessary knowledge, abilities, and skills will be considered.

Knowledge, Skills, and Abilities:

  • Proven experience in project management, preferably in urban development or municipal government settings.
  • Strong understanding of urban planning principles, zoning regulations, and land use policies.
  • Excellent communication, negotiation, and interpersonal skills.
  • Proficiency in software applications such as Microsoft Office /Office 365, Canva, and Adobe Creative Suite applications are preferred.
  • Ability to multitask, prioritize workload, and meet deadlines in a fast-paced environment.
  • Demonstrated ability to work collaboratively in a team setting and build consensus among diverse stakeholders.
  • Knowledge of applicable laws, regulations, and best practices in urban development and community engagement.

License and certification requirements: A valid Texas State Driver's License is required.

Physical demands and working environments: Work is performed in a standard office environment.



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