Recreation & Special Events Coordinator

2 weeks ago

Odessa, United States City of Odessa Full time
Job DescriptionJob Description

Department: Parks & Recreation Reports to: Recreation Superintendent


Summary: Under basic supervision, coordinates, plans, develops, and implements special recreation programs, events, and activities to meet the needs of City residents; promotes and evaluates P&R programs and events, and assures that appropriate recreation programs and activities are provided for the community.

Essential Functions: -- Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following:

  • Coordinates, plans, develops, and implements recreation activities, sports programs, sporting events, games, instructional classes, rental facilities, special/holiday events for the City; assures activities are in compliance with all laws and regulations, and P&R policies and goals.
  • Develops marketing and promotional campaigns, and advertising materials for P&R events and programs.
  • Evaluates P&R programs for effectiveness and participation levels; researches new recreation program opportunities, assists in the development of new programs, and recommends program changes; tracks services provided, monitors results, and generates operational and financial reports.
  • Maintains facilities rental and program accounting and administrative records, manages expenditures, tracks revenue, and monitors budgets; prepares operational, statistical, and financial reports on recreation programs and special events.
  • Promotes good relationships with neighborhood and community groups and other local organizations; coordinates with other City departments, and community agencies; updates City website with special event information and program updates.
  • Solicits and researches funding opportunities, grants, sponsorships, and donations.
  • Monitors program activities, and assists participants as needed; reports and resolves complaints, requests, and security issues.
  • Assures all operational, legal, technical, and financial issues are properly addressed and resolved; interprets and explains state rules and regulations and City policies; assures activities are in compliance with safety standards and regulations.
  • Must have a cell phone for City use to hold this position.
  • Supports the departmental operations with regular and timely attendance.
  • Supports the relationship between the City of Odessa and the general public by demonstrating courteous and cooperative behavior when interacting with visitors and City staff; maintains confidentiality of work-related issues and City information; performs other duties as required or assigned.

Minimum Qualifications:

Education, Training and Experience Guidelines: Bachelor's Degree in Recreation, Public Administration, Business Administration or any other field related to this position; AND one (1) year experience working in recreation program administration preferred. Fund raising experience is preferred.


Knowledge of:

  • State and Federal laws governing parks and public facilities, including OSHA and ADA requirements.
  • Policies, rules, and regulations governing the conduct and safety of public recreation programs.
  • Parks & Recreation program planning, best practices, and evaluation principles.
  • Principles and practices for planning and management of recreation programs.
  • Local community resources, and state and regional community services programs.

Skill in:

  • Coordinating the P&R programs, projects, and events.
  • Developing and evaluating program participation results and performance measures.
  • Evaluating community needs, and developing recreation programs to meet needs and requests.
  • Assessing and prioritizing multiple tasks, projects, and demands.
  • Establishing and maintaining cooperative working relationships with City employees, public officials, and representatives from other local, state, and federal agencies.
  • Operating a personal computer utilizing a variety of business and graphics software.
  • Communicating effectively verbally and in writing.

License and certification requirements: A valid Texas State Driver's License is required. Certified Parks & Recreation Professional (CPRP) training is preferred.


Physical demands and working environment: Work is performed in a standard office environment.



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