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Office Assistant

4 months ago

Washington, United States PES Full time
Job DescriptionJob DescriptionWanted a full-time Business Assistant to report to the President of Pittsburgh Embossing Services.

COMPENSATION:
  • Full-time, hourly rate based on skill and experience
  • Short Term Disability Insurance
  • Life Insurance
  • Generous paid time off
  • Optional Company Matched Simple IRA after 1 year
  • Optional Dental Insurance Plan
  • Possible bonuses based on performance.

PRIMARY RESPONSIBILITIES:
  • Data-entry of Accounts Payable and Accounts Receivable in QuickBooks
  • Create purchase orders and invoices in coordination with the Sales Department
  • Inventory control (picking parts, organizing parts)
  • Data-entry of customer contact information and notes in CRM
  • Prepare weekly staff meeting, remind staff about outstanding items
  • Answer phones, maintain files, and office supplies
REQUIREMENTS:
  • Ability to clearly and professionally communicate with customers and staff.
  • Ability to draft and clearly communicate via email.
  • Attention to detail, organization ability a must
  • Accurate data entry skills required
  • Candidate should possess basic computer skills.
  • Ability to work Monday to Friday 8:30am-5:00pm
  • Contributes to team effort by completing necessary tasks, may be asked to assist in other areas
  • Able to use and operate a computer with basic Microsoft office programs


Pittsburgh Embossing Services (PES) is an international company that is considered the leading global provider for refurbishment and support services for card personalization equipment. Pittsburgh Embossing Services is located in Eighty Four, PA and has been in business for over 35 years. Applicants are encouraged to explore our company website (www.pescard.com) or inquire further about our companys full profile, company history and company statement.

Keywords: A/P, A/R, accounts payable, accounts receivable, scheduling, communication skills, administrative support, calendaring, MS Office, detail oriented, customer service, clerical skills, data entry, receptionist, invoice, office administration, marketing, accounting, bookkeeping.