Administrative Assistant

4 weeks ago

Tulsa, United States Roxtec Inc Full time
Job DescriptionJob Description

Job Summary

The administrative assistant will ensure that all is running efficiently in the office. This includes answering calls, greeting guests, planning travel and events, and taking care of the day-to-day for the office and senior leadership team.

Essential Job Functions

  • Provide administrative and organizational support to senior leadership team
  • Assist in preparing PowerPoint, Excel, and other Microsoft suite documents
  • Manage select travel arrangements, both domestically and internationally, creating detailed itineraries when necessary
  • Effectively manage the reception area, greeting guests with professionalism, issuing badges, and directing them appropriately
  • Order lunches for meetings and organize select employee events
  • Handle incoming and outgoing correspondence, including mail, email, and phone calls
  • Assist with clerical duties such as scanning, fling, data entry, report preparation, presentations, and written correspondence, including those of a confidential nature
  • Maintain conference rooms and break areas
  • Manage relationships with third party vendors such as vending and uniform providers
  • Maintain office supplies and equipment inventory
  • Prepare new hire packages, benefit information, take employee photos, issue badges, and assist in other departmental related tasks
  • Additional duties as assigned

Requirements

  • Must be able to maintain confidentiality
  • Must be organized with strong attention to detail
  • Strong written and verbal communication skills
  • Knowledge of Power BI a plus
  • Intermediate level of computer skills in Microsoft suite of products, including, Word, Excel, PowerPoint, and Outlook
  • Ability to write and speak effectively with employees at all levels within the organization

Education and Experience

  • High School diploma
  • Minimum 5 years in an administrative role

Physical Requirements

  • Required to wear PPE as needed

Physical Demands (reasonable accommodations may be made, if necessary):

Job Summary

The administrative assistant will ensure that all is running efficiently in the office. This includes answering calls, greeting guests, planning travel and events, and taking care of the day-to-day for the office and senior leadership team.

Essential Job Functions

  • Provide administrative and organizational support to senior leadership team
  • Assist in preparing PowerPoint, Excel, and other Microsoft suite documents
  • Manage select travel arrangements, both domestically and internationally, creating detailed itineraries when necessary
  • Effectively manage the reception area, greeting guests with professionalism, issuing badges, and directing them appropriately
  • Order lunches for meetings and organize select employee events
  • Handle incoming and outgoing correspondence, including mail, email, and phone calls
  • Assist with clerical duties such as scanning, fling, data entry, report preparation, presentations, and written correspondence, including those of a confidential nature
  • Maintain conference rooms and break areas
  • Manage relationships with third party vendors such as vending and uniform providers
  • Maintain office supplies and equipment inventory
  • Prepare new hire packages, benefit information, take employee photos, issue badges, and assist in other departmental related tasks
  • Additional duties as assigned

Requirements

  • Must be able to maintain confidentiality
  • Must be organized with strong attention to detail
  • Strong written and verbal communication skills
  • Intermediate level of computer skills in Microsoft suite of products, including, Word, Excel, PowerPoint, and Outlook
  • Ability to write and speak effectively with employees at all levels within the organization

Education and Experience

  • High School diploma
  • Minimum 5 years in an administrative role

Physical Requirements

  • Required to wear PPE as needed

Physical Demands (reasonable accommodations may be made, if necessary):

Physical Abilities Lift /Carry

Stand - Frequently 10 lbs or less - Occasionally

Walk - Frequently 11-20 lbs - Occasionally

Sit - Continuously 21-50 lbs - Occasionally

Climb – N/A over 50 lbs - N/A

Crawl - N/A

Squat or Kneel - Occasionally Push / Pull

Bend - Occasionally 10 lbs or less - Occasionally

Fine Manipulation - Occasionally 10-20 lbs - Occasionally

Reach Outward - Occasionally 20-50 lbs - Occasionally

Reach Above Shoulder - Occasionally Over 50 lbs - N/A

Drive - Occasionally

N/A (Not Applicable) - Activity is not applicable to this occupation

Occasionally - Occupation requires this activity up to 33% of the time (.25 - 2.5 hrs/day)

Frequently - Occupation requires this activity from 33% - 66% of the time (2.5 - 5.5 hrs/day)

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