Receptionist

2 weeks ago


Romeoville, United States Sterling Engineering Inc. Full time
Job DescriptionJob DescriptionOverviewThe Receptionist is responsible for providing administrative support to the People team, acting as the front desk receptionist to ensure a welcoming experience for visitors and team members, and assisting with various tasks such as scheduling meetings, managing office supplies, updating company intranet content, and supporting team events and celebrations. This is a short term 1-2 month contract position
Job Responsibilities
  • Greet visitors, clients, and team members with a warm and professional demeanor, ensuring a welcoming atmosphere.
  • Manage the main switchboard, routing incoming calls efficiently to the appropriate personnel.
  • Coordinate meeting schedules, prepare conference rooms, and handle visitor logistics seamlessly.
  • Assist with travel arrangements and maintain an up-to-date Outlook travel calendar.
  • Process incoming and outgoing courier, fax, and mail deliveries promptly.
  • Maintain a neat and organized lobby, office areas, and conference rooms.
  • Collaborate with the Procurement team to monitor and order office supplies as needed.
  • Create and update articles on the company intranet and PowerPoint presentations.
  • Support emergency action plan updates and communications.
  • Contribute to safety and wellness committee activities and team events.
  • Undertake special projects to support the People team's initiatives.

Requirements
  • High school diploma or equivalent; a Bachelor's or Associate's degree in business administration or a related field is preferred.
  • 1-2 years of administrative or receptionist experience is desirable.
  • Strong written and verbal communication skills.
  • Advanced proficiency in Microsoft Office Suite.
  • Professional demeanor, reliability, multitasking abilities, and excellent customer service attributes.

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