Logistics Invoicing Coordinator

4 weeks ago

Danville, United States Infinity Global, Inc. Full time
Job DescriptionJob Description

WHO WE ARE

Infinity Global is the premier provider of branded packaging and product for the luxury segment, specializing in global sourcing and logistical solutions for premium retail and specialty brands. We believe in building intimate customer relationships by providing the highest level of service and quality to our customers.

Our employees are energetic problem-solvers who know how to work hard and have fun. Our open floor plan facilitates a lively working environment where teamwork and individual contributions are highly valued.

At Infinity Global, we are committed to developing our employees while helping them achieve their career goals. When possible, we prefer to promote from within and have a strong desire to see our employees succeed. We seek candidates who are enthusiastic, hardworking, team-oriented, and motivated to solve complex problems.


POSITION SUMMARY

The Logistics Invoicing Coordinator is responsible for providing accurate invoicing documents to Accounting department in a timely manner. Position will be based in our Danville or Greensboro office.


KEY RESPONSIBILITIES

• Receive invoices from vendors daily

• Prepare supporting documents in accordance with Accounting requirements

• Communicate with internal departments on the status of pending invoices

• Data entry of charges into system(s)

• Reconcile quoted freight cost against actual freight cost

• Assist with VAT issues and corrections pertaining to freight documents

• Investigate invoice discrepancies

• Reconcile vendor statements

• Additional duties and special assignments, as required

• Processing refund requests for damaged shipments


KEY ACCOUNTABILITIES

• Demonstrate ability to complete all tasks with a high degree of accuracy, attention to detail, and follow-up

• Ensure professional, accurate, and timely communication to complete tasks and resolve issues

• Analyze and problem-solve effectively and efficiently

• Work calmly and effectively in a fast-paced environment

• Organize and plan for multiple customer accounts at one time

• Maintain a high level of confidentiality in all tasks


MINIMUM QUALIFICATIONS

• Invoicing, collections, and general accounting experience desired

• Excellent written and verbal communication skills

• Ability to multitask/prioritize based on urgency

• Proficient in Microsoft Office applications, including PowerPoint, Excel, Outlook, and Word (Intermediate Excel Proficiency and above preferred)

• Experience managing and maintaining data and spreadsheets

• Knowledge of multi-currency transactions

• Knowledge of transportation, logistics, and third-party invoicing and reconciliation required


PERKS AND BENEFITS

We believe our employees are our most important asset. Infinity Global offers competitive salaries and values employees with a diversified benefits package, fun company outings, and in-office perks. Our perks and benefits include:

• Health Insurance, Health Savings Account with company contribution, and Wellness Program

• Dental, Life, Accidental Death & Dismemberment, Short-Term Disability and Long-Term Disability Insurance

• 401(k) with a company match

• Paid-time-off, including your birthday and paid holidays

• Flexible schedules

• Break room stocked with snacks and drinks

• Company-sponsored outings, activities, and events

• Company-sponsored charitable events and donations


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