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Warehouse & Logistics Coordinator
4 months ago
Warehouse Operations
- Developing and implementing warehouse procedures in accordance with OSHA and other regulatory agencies.
- Organizing and maintaining the warehouse with stock locations.
- Ensuring general cleaning and maintenance of warehouse spaces. Logistics of Automotive Goods and Parts
- Overseeing the logistics of automotive goods and parts nationally and internationally, both inbound and outbound, and ensuring correct documentation is maintained.
- Inspecting parts upon delivery to ensure specification matches the specification ordered and no damage is present.
- Reconciliation of purchase invoices.
- Liaising with suppliers regarding procurement of stock for fitment, events, domestic and international shipment.
- Overseeing minimum and maximum stock levels on site and insuring that the Company is sufficiently prepared to meet supply and demand.
- Identifying and managing aged stock.
- Carrying out full stock checks bi-annually.
- Managing and recording warranty returns with both customers & suppliers.
- Overseeing the collection and delivery of goods and parts in conjunction with national & international courier services.
- Issuing parts to workshop team and ensuring they have been recorded against specific repair orders.
- Creating invoices from repair orders once jobs have been completed.
- Managing the sale of selected parts via online store / eBay.
- Liaising with customers regarding the sale or delivery of new or replacement automotive parts.
- Processing customer orders following the sale of new or replacement automotive parts.
- Ensuring payment is received prior to dispatching goods and / or that a customer account is not on stop due to any historic debt.
- Overseeing the efficient dispatch of customer orders and informing them of any delays or issues that may arise.
- Managing customer’s expectations on any issues that may arise.
- Keeping the Vice President and Business Manager informed of any serious issues.
Systems Maintenance
- Maintaining parts and inventory records, customer records, supplier records and sales ledger records in the company DMS system.
Supplier Liaison
- Identifying, engaging and maintaining relationships with local and national suppliers to procure required items including but not limited to service items, packaging and miscellaneous parts.
- Reviewing supplier accounts to verify accuracy of invoices, competitive pricing and compliance with the Company requirements and specifications.
- Liaising with suppliers to identify and resolve any issues / inadequacies.
- When unable to resolve disputes with suppliers, liaising with the Company Legal Team to take further action.
- Arranging alternative supplier channels in the event of any disputes.
Any Other Duties As and When Required
Any other duties as and when required by the Company, Business Manager and / or Vice President, including but not limited to:
- Ensuring general site maintenance is carried out.
- Assisting with other operational issues as and when required during the infantile stages of the business.
- Working off-site on occasion, both domestically and internationally, at a Customer or another business’ premises.
- Carrying out work in line with Company policies.
Requirements:
- A high school diploma.
- 3-5 years of logistics and distribution experience.
- International logistics experience including customs and duties.
- OSHA, First Aid and Forklift Operator certifications.
- Must be able to safely lift 70 lbs. Manual handling training is desirable.
- Progressive experience of managing staff.
- An ability to see the ‘bigger picture’ with an understanding of chain reactions and the importance of forward planning.
- A high level of integrity, the ability to build consensus and put a strong emphasis on responsibility and accountability.
- Skills in planning, organizing, directing and coordinating a wide variety of activities.
- Knowledge of Microsoft Office and database systems.
- Knowledge and experience with common carrier systems for both international and domestic shipping and receiving of automotive goods and services.
- Capable financial and numeracy skills.
- Confident and concise communication skills.
- Tactful negotiation skills.
- An ability to abide by company health and safety practices.
- Applicant must be a US Citizen or be authorized to work in the US without Company sponsorship.
- Applicant must hold a valid driver’s license and have reliable transportation.