Accounting Clerk

4 weeks ago

Whittier, United States Behavioral Emotional and Academic Mentoring LLC Full time
Job DescriptionJob DescriptionSalary: 25 - 27

Job Title: Accounting Clerk                           

Reports to: Executive Director of Operations


Job Overview:


The Accounting Clerk will be responsible for managing school contracts, processing invoices, and handling payroll functions. This role requires strong attention to detail, organizational skills, and the ability to handle multiple tasks simultaneously. The ideal candidate will have a solid understanding of accounting principles and be able to ensure the accuracy of financial records related to contracts and payroll.

 

Duties/ Responsibilities:

  • Contract Management: 
    • Maintain and manage contracts related to school districts
    • Ensure all contract terms and conditions are accurately reflected in the accounting system.
    • Coordinate with relevant departments to update contract details as needed.
  • Invoicing: 
    • Prepare and process invoices for district vendors, ensuring timely payments and adherence to district guidelines.
    • Track and verify billable hours provided for the district, tracking and recording payments received. 
    • Follow up on outstanding invoices and ensure timely payments.
  • Timesheet Review:
    • Collect, review, and verify paper timesheets for accuracy.
    • Enter timesheet data into the payroll system, ensuring compliance with company policies
    • Identify and resolve any discrepancies in timesheet submissions.
  • General Administrative Support:
    • Assist with general office duties, such as filing, data entry, and answering inquiries
    • Collaborate with other district departments to ensure smooth financial operations.



Required Skills/Abilities: 

  • Proficient in Microsoft Office Suite or Google Workspace, particularly Excel/Google Sheets.
  • Experience with accounting software (e.g., QuickBooks, Sage).
  • Strong attention to detail and organizational skills.
  • Excellent communication and interpersonal skills.
  • Ability to identify and resolve discrepancies in financial records.
  • Capable of managing multiple tasks and meeting deadlines.
  • Maintains confidentiality and handles sensitive financial information with discretion.
  • Works collaboratively with other departments and stakeholders.



Education and Experience

  • High school diploma or equivalent required; Associate’s degree in Accounting or related field preferred.
  • Minimum of 2 years of experience in an accounting role
  • Experience working with schools is a plus.


Physical, Mental, and Environmental Demands:

Physical:

Sitting, reaching, bending, use of both legs. 

Wrist/arm motion, grasping/holding, use of both hands.

Regularly lift 1-15 lbs. *occasionally lift 26-40 lbs.  

Regularly carry/push 1-15 lbs. *occasionally carry/push 26-40 lbs. 


Mental:  

Occasional stress of emergencies, everyday work standards stress, ability to work with interruption, reading, interpreting policy, memorizing and recalling objects and people, analyzing problems, and generating alternatives.


Working Environment: 

This position typically works in an office environment with standard working hours. Some overtime may be required during peak periods.


Job Type: Full-time Salary: $25/hr - $27/hr


Benefits: Medical, Dental & Vision Insurance, Retirement Plan, Growth Opportunities, Company perks


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