Virtual Executive Assistant
3 days ago
This is a remote position.
Poolmaster, is a manufacturer of aftermarket pool and spa products. We offer products across six distinct product lines – Backyard & Décor, Games & Toys, Floats, Inflatables, Maintenance and Swim & Dive Gear. Headquartered in Sacramento, California, we manufacture, market, sell and distribute products worldwide to wholesalers, retailers and specialty market segments. Founded in 1958, Poolmaster has been offering best-in-class pool and spa products with an unwavering commitment to quality, service, and reliability for over 50 years.We are looking for a new executive assistant to support our executive team. You will manage mostly business related tasks for the team such as creating reports, organizing travel and accommodation, taking minutes, and other organizational tasks. To do this role properly you should have a detailed understanding of the full Microsoft Office suite, be extremely fast at solving problems and have experience as an executive or administration assistant in the past.
- Preparing financial statements, reports, memos, invoices letters, and other documents.
- Answering phones and routing calls to the correct person or taking messages.
- Handling basic bookkeeping tasks.
- Filing and retrieving corporate records, documents, and reports.
- Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
- Helping prepare for meetings.
- Accurately recording minutes from meetings.
- Greeting visitors and deciding if they should be able to meet with executives.
- Using various software, including word processing, spreadsheets, databases, and presentation software.
- Reading and analyzing incoming memos, submissions, and distributing them as needed.
- Making travel arrangements for executives.
- Performing office duties that include ordering supplies and managing a records database.
- Experience as a virtual assistant.
- Opening, sorting and distributing incoming faxes, emails, and other correspondence.
- Provide general administrative support.
RequirementsExecutive Assistant Requirements:
- Proven experience as an executive assistant or other relevant administrative support experience.
- In-depth understanding of the entire MS Office suite.
- High school diploma.
- Ability to organize a daily workload by priorities.
- Must be able to meet deadlines in a fast-paced, quickly changing environment.
- A proactive approach to problem-solving with strong decision-making skills.
- Professional level verbal and written communications skills.
Benefits 1. Medical coverage
2. Dental insurance
3. Vision insurance
4. Life insurance policies
5. Retirement planning include 401(k) and IRA
6. Paid time off
7. Paid sick leave
8. Paid training and development
9. Remote work flexibility
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