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Administrative Specialist

2 months ago

Providence, United States Ricares Full time
Job DescriptionJob DescriptionSalary: $25 - $27/hour

Position Summary: The Administrative Specialist oversees and provides support related to the administrative operations of the organization, with a primary focus on our Recovery Housing program.

Duties and Responsibilities:                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                      

  • Provide administrative support to Recovery Housing program including coordination of platform information between RICARES and key stakeholders (NARR, BHDDH, BH Link).
  • Oversee and provide administrative support related to administration, technology, and operations.
  • Adhere to administrative procedures.
  • Oversee IT and troubleshooting.
  • Database management and maintenance.
  • Generate grant and contract invoices and supporting information.
  • Track staff reports and database entries.
  • Generate monthly reports from databases and other sources.
  • Familiar with vendor contracts and renewal.
  • Customer relations - foster and maintain relationships with state, community partners, and vendors.
  • Provide support to staff during programs, projects, trainings and special events.
  • Other duties as required.

Qualifications:

  • Three year’s experience in Business Administration or related field.
  • Proven track record in outstanding customer service. 
  • Strong communication skills both written and verbal.
  • Excellent organizational skills with keen attention to detail and ability to prioritize.
  • Exceptional computer skills including knowledge of Microsoft word, excel, web-based platforms and database management. 
  • Strong customer service ethic.
  • Time management skills.
  • Ability to work independently and take initiative with varied and demanding tasks.
  • Ability to troubleshoot and problem solve.
  • Cross-cultural skills and experience with culturally diverse populations.
  • Knowledge about addiction recovery a plus.
  • Experience working in a non-profit environment a plus.
  • Experience working in Quickbooks a plus.