Contract maintenance

3 weeks ago

San Diego, United States Office1 Full time
Job DescriptionJob Description

As a leader in the imaging technology and office automation industry, Office1. has been serving our customers since 1995. Recognized for high quality products and superior customer service, Office1 is committed to taking the lead in designing the future of this exciting and evolving industry. We offer our employees a competitive wage and comprehensive benefit package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. If you are a highly motivated professional with the talent we seek, now is the time to join Office1


Office1 is looking for a detail oriented individual to help the contract team with billing. This individual would need to be able to multi-task, in a fast-paced environment to meet daily quota. This individual would need to be comfortable making outbound calls to obtain copier meter readings. Additionally, this individual will review, audit, analyze, administrate and reconcile customer maintenance contracts. This position will be involved in all aspects the contracts and aftermarket revenue process, including but not limited to inception of contracts, record set up, on- going maintenance, contract expirations, renewals, terminations, analysis, application of payments/ funding, and accounting reconciliation. This individual will be involved in all aspects of the aftermarket process and interface with personnel throughout the organization, in all departments, in all locations, and at all levels.

RESPONSIBILITIES


Meter Collections

  • High volume calls to customers to obtain the copier meter readings, some email and/ or faxing
  • Visit various web sites to obtain the copier meter reads.
  • Upload meters from Ricoh USA
  • Input meter read information into the Eautomate computer system for monthly revenue generation
  • Answer all meter related questions that any internal or external customer may have
  • Perform general clerical duties to include but not limited to: copying, faxing and filing
  • Identify, research and resolve customer meter issues using various computer programs
  • Other duties as assigned

Maintenance Contracts - Primary

  • Understand the various maintenance contract types.
  • Review and audit maintenance contract billing records to make sure they are correct
  • Perform profitability analysis of contacts to ensure they are within acceptable company standards
  • Update contract records as required
  • Review all maintenance contract invoices
  • Resolve all contract exceptions (un-profitable, aged equipment type, etc.)
  • Manage expiring contract and renewal process.
  • Identify, research, and respond to any customer inquiries/ issues regarding contracts.
  • Application of funding to contract invoices.
  • Reconcile maintenance billing to vendor funding/ payment differences.
  • Other duties as assigned by Management

KNOWLEDGE, SKILLS AND ABILITIES


Knowledge

  • Ability to communicate effectively and professionally verbally and in writing.
  • Strong understanding of accounting principles and fundamentals.
  • Knowledge of office administration and business procedures.
  • Ability to maintain a high level of accuracy in preparing and communicating order information.
  • Confidentiality concerning financial transactions and customer accounts.

Skills

The incumbent must demonstrate the following skills:

  • Excellent interpersonal skills
  • Analytical and problem-solving skills
  • Attention to detail and high level of accuracy
  • Very effective organizational skills
  • Should have excellent written and verbal communication skills.
  • Should have good customer service skills.
  • Computer skills including the ability to operate Microsoft Word, Excel, and Outlook.
  • Time management skills.

Personal Attributes

  • Be honest and trustworthy
  • Be respectful
  • Possess cultural awareness and sensitivity
  • Be flexible
  • Demonstrate sound work Ethics
  • Positive Attitude


Job Posted by ApplicantPro

  • Maintenance Technician

    4 weeks ago

    San Diego, United States Amtec Contract Full time

    Job DescriptionJob DescriptionResponsibilities: Perform routine maintenance tasks such as HVAC system checks, plumbing repairs,  electrical repairs, and appliance maintenance.Respond promptly and effectively to maintenance requests from residents and property management staff. Complete work orders accurately and promptly using our property  management...

  • Contracts Manager

    1 week ago

    San Diego, United States Solv Energy, LLC. Full time

    SOLV Energy is an engineering, procurement, construction (EPC) and solar services provider for utility solar, high voltage substation and energy storage markets across North America._ Job Description Summary: The Manager of Contracts Management is responsible for commercial contracts surrounding SOLV Energy’s Operations and Maintenance (O&M) Services and...

  • Field Service Technician

    3 weeks ago

    San Diego, United States DOC Maintenance Inc Full time

    Job DescriptionJob DescriptionDescription:Field Service Technicians, are you looking for an opportunity to take your expertise and join an industry-leading organization that will reward your hard work and effort? Join us today at DOC Services Inc.!We perform preventative and reactive maintenance on a variety of electromechanical equipment inside big box...

  • Field Service Technician

    2 weeks ago

    San Diego, United States DOC Maintenance Inc Full time

    Job DescriptionJob DescriptionDescription:Field Service Technicians, are you looking for an opportunity to take your expertise and join an industry-leading organization that will reward your hard work and effort? Join us today at DOC Services Inc.!We perform preventative and reactive maintenance on a variety of electromechanical equipment inside big box...

  • Administrative Coordinator

    3 weeks ago

    San Diego, United States Amtec Contract Full time

    Job DescriptionJob Description This role will be responsible for managing e-mail correspondence, surveys, and outgoing responses to member's inquiries. You will be able to analyze a situation, develop potential resolutions, communicate them clearly in writing, and encourage positive resolution.ESSENTIAL DUTIES AND RESPONSIBILITIESProcess Web...

  • Contract Coordinator

    3 weeks ago

    San Diego, United States Profit by RPO Full time

    **Job title: 35650 Contracts Coordinator** **Job location: San Diego, CA 92121** **RESPONSIBILITIES**: - Review and process sales contracts and amendments - Responsible for checking and analyzing contracts are legible, clean, complete and are aligned with approvals - Responsible for routing contracts for signature based on predetermined signature...

  • Maintenance Technician

    3 days ago

    San Diego, United States MDE Consultants Full time

    **Job description** Seeking Professionals for professional Contract Work! Dive into short-term projects, longer-term commitments, or even the potential to transition to a permanent role. As a Maintenance Technician for our apartment communities, you'll earn $24-26/hr while experiencing flexibility and growth potential. **What You'll Do**: 1. Troubleshoot...

  • Contract Specialist

    4 weeks ago

    San Diego, United States Vertisystem Full time

    Hi, Is your CV ready If so, and you are confident this is the role for you, make sure to apply asap. We're currently recruiting for the position of Contracting Agent - 3 _ 51875 Contract Duration: 24 months Location: San Diego, CA 92101 Job Description: Qualifications: Typically requires a bachelor's degree in Purchasing, Supply Chain, Business,...

  • Contract Specialist

    1 month ago

    San Diego, United States Vertisystem Full time

    Hi, We're currently recruiting for the position of Contracting Agent - 3 _ 51875 Contract Duration: 24 months Location: San Diego, CA 92101 Job Description: Qualifications: Typically requires a bachelor's degree in Purchasing, Supply Chain, Business, English, Computer Science, Economics, or other related field and 5 - 8 years supply management...

  • Contract Specialist

    2 weeks ago

    San Diego, United States Vertisystem Full time

    Hi, We're currently recruiting for the position of Contracting Agent - 3 _ 51875 Contract Duration: 24 months Location: San Diego, CA 92101 Job Description: Qualifications: Typically requires a bachelor's degree in Purchasing, Supply Chain, Business, English, Computer Science, Economics, or other related field and 5 - 8 years supply management...

  • Contract Specialist

    6 days ago

    San Diego, United States Vertisystem Full time

    Hi, Were currently recruiting for the position of Contracting Agent - 3 _ 51875 Contract Duration: 24 months Location: San Diego, CA 92101 Job Description: Qualifications: Typically requires a bachelors degree in Purchasing, Supply Chain, Business, English, Computer Science, Economics, or other related field and 5 - 8 years supply management experience....

  • Contracting Agent

    1 month ago

    San Diego, United States Darnell Technical Services Full time

    Job DescriptionJob DescriptionQualifications:Typically requires a bachelor's degree in Purchasing, Supply Chain, Business, English, Computer Science, Economics, or other related field and 5 - 8 years supply management experience. A Master’s Degree in Business Administration, or other advanced academic degrees or training is desirable. A valid...

  • Maintenance Technician

    3 weeks ago

    San Diego, United States MDE North America Inc Full time

    **Job description** Seeking Professionals for professional Contract Work! Dive into short-term projects, longer-term commitments, or even the potential to transition to a permanent role. As a Maintenance Technician for our apartment communities, you'll earn $24-26/hr while experiencing flexibility and growth potential. **What You'll Do**: 1. Troubleshoot...

  • Contract Specialist

    4 weeks ago

    San Diego, United States Vertisystem Full time

    Hi,We're currently recruiting for the position of Contracting Agent - 3 _ 51875Contract Duration: 24 monthsLocation: San Diego, CA 92101Job Description:Qualifications:Typically requires a bachelor's degree in Purchasing, Supply Chain, Business, English, Computer Science, Economics, or other related field and 5 - 8 years supply management experience. A...

  • Contract Specialist

    3 weeks ago

    San Diego, United States Vertisystem Full time

    Hi,We're currently recruiting for the position of Contracting Agent - 3 _ 51875Contract Duration: 24 monthsLocation: San Diego, CA 92101Job Description:Qualifications:Typically requires a bachelor's degree in Purchasing, Supply Chain, Business, English, Computer Science, Economics, or other related field and 5 - 8 years supply management experience. A...

  • Contract Specialist

    1 month ago

    San Diego, United States Vertisystem Full time

    Hi,We're currently recruiting for the position of Contracting Agent - 3 _ 51875Contract Duration: 24 monthsLocation: San Diego, CA 92101Job Description:Qualifications:Typically requires a bachelor's degree in Purchasing, Supply Chain, Business, English, Computer Science, Economics, or other related field and 5 - 8 years supply management experience. A...

  • Contract Specialist

    2 weeks ago

    San Diego, United States Vertisystem Full time

    Hi,We're currently recruiting for the position of Contracting Agent - 3 _ 51875Contract Duration: 24 monthsLocation: San Diego, CA 92101Job Description:Qualifications:Typically requires a bachelor's degree in Purchasing, Supply Chain, Business, English, Computer Science, Economics, or other related field and 5 - 8 years supply management experience. A...

  • Contract Specialist

    2 weeks ago

    San Diego, United States Vertisystem Full time

    Hi,We're currently recruiting for the position of Contracting Agent - 3 _ 51875Contract Duration: 24 monthsLocation: San Diego, CA 92101Job Description:Qualifications:Typically requires a bachelor's degree in Purchasing, Supply Chain, Business, English, Computer Science, Economics, or other related field and 5 - 8 years supply management experience. A...

  • Cvn Maintenance Coordinator

    3 weeks ago

    San Diego, United States ManTech Full time

    **Secure our Nation, Ignite your Future** Become an integral part of a diverse team while working at an Industry Leading Organization, where our employees come first. At ManTech International, you’ll help protect our national security while working on innovative projects that offer opportunities for advancement. Currently ManTech is seeking an...

  • General Maintenance Worker

    4 weeks ago

    San Diego, United States Indotronix International Corporation Full time

    14680-1 Must be US Citizen Job Title: General Maintenance Worker Location: NAS North Island, Bldg. 310 Coronado, California 92135 (Onsite) Duration: 06+ Months Contracts Security Clearance: Secret. Work Schedule: 5/40 . Required Experience/Skills: The General Maintenance Worker performs general maintenance and...