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Office and Facilities Manager

2 months ago

Tampa, United States Accusoft Full time
Job DescriptionJob Description

Job Title : Office and Facilities Manager (Onsite)

Location : Tampa, FL Headquarters

AccUsoft, centered on U - authentic, true, and unique

Meet Accusoft:

Accusoft is a software development company specializing in content processing, conversion, and automation solutions. We enable users to solve their most complex workflow challenges and gain greater insights from content in any format, and on any device. Embedded in the technologies that power our world, from ATMs and medical imaging devices to enterprise content management solutions and websites used by millions of people, our technology connects people with progress. Visit us at www.accusoft.com.

Join us as PART of our organization:

  • Proud of Our Purpose
  • Aligned in Growth
  • Resilient in Change
  • True to Ourselves

About The Role

This position is primarily responsible for ensuring a smooth and efficient operation of our office and facilities environment while playing a central role in cultivating a positive workplace. Due to the nature of this position, this role works onsite 5 days a week.

Ways You Will Contribute to Our Collective Success

  • Oversee all aspects of office and facilities management, including but not limited to: space planning, maintenance, cleaning, landscaping, and pest control services, equipment maintenance, and security.
  • Serve as the primary point of contact for visitors to the office and ensure a friendly, personal experience.
  • Coordinate internal and external resources, and cultivate relationships with vendors, verify work orders are tracked and completed within approved budget/scope; audit and approve billing to authorize limits.
  • Cultivate strong relationships with vendors and negotiate office supplies, equipment, and services contracts.
  • Plan, develop and monitor budgets and project status for facilities maintenance, renovations, and improvements.
  • Act as liaison to public utility, environmental, energy agencies, and any agency requiring inspections for our building.
  • Oversee and direct maintenance personnel and workers engaged in equipment installation, facilities equipment repair, and preventive maintenance.
  • Develop and maintain maintenance policy and procedures that ensure the optimal functioning of buildings, grounds, and associated equipment.
  • Provide annual review of vendor contracts to ensure best pricing and quality available.
  • Propose, coordinate and execute building/space needs for our teams; including but not limited to redesign of facilities to processing requested office moves.
  • Maintain office supply and kitchen inventory by checking stock, anticipating needed supplies, placing orders for supplies, and verifying receipt of supplies.
  • Oversee the general tidiness and cleanliness of the office space.
  • Handle incoming and outgoing mail and packages.
  • Create and maintain safety guidelines related to potential security issues affecting our property.
  • Primary contact for office/facility needs, and emergencies (i.e. weather, fire, other hazards, etc).
  • Monitor weather events and complete inspection of property after any weather event before employees return to the office.
  • Directly supervises the Facilities Coordinator.

The Background and Experience You Need to Support Success

  • Bachelor's Degree (B.A.) from four-year college or university; four plus years related experience and/or training; or equivalent combination of education and experience.
  • Experienced office and facilities management professional which includes working with 3rd party vendors, managing vendors, handling office supply and equipment contracts, being point of contact for all onsite guests
  • Must have experience managing a corporate office complex from the inside-out
  • To perform this job successfully, an individual has highly proficient computer skills: Windows, MS Office (Word, Excel), Google Workplace (Docs, Sheets, Gmail, Drive) .Must have a positive attitude and a genuine passion for fostering a thriving workplace culture
  • Proactive self-starter, independently identifying ways to assist.
  • Must be detail-oriented and work effectively under pressure while meeting all applicable deadlines.
  • Good organizational skills and the ability to multitask, prioritize tasks, and adjust to sudden changes in work priorities as requirements dictate
  • Attention to detail and extreme care in performing tasks accurately and carefully are also essential.
  • The ability to be discreet, trustworthy, and maintain confidentiality of sensitive, privileged and proprietary information (both internally and externally) are essential elements of the Paralegal function of this role.
  • Must be able to work independently and productively with minimum supervision.

Perks & Benefits

  • Competitive salary based on experience and market
  • Generous benefits, 401k match, and PTO
  • Fully paid medical premium option for employee only coverage
  • Focus on work-life balance
  • Tuition & Continuous Education Reimbursement program
  • Paid Parental Leave

ACCUSOFT CORPORATION is proud to be an Equal Opportunity and Affirmative Action Employer/Drug-Free Workplace. All applicants will be considered for employment without attention to race, color, religion, age, sex, sexual orientation, gender identity, genetics, national origin, veteran, or disability status.



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