Accounts Payable Accountant

4 weeks ago

Tampa, United States Children's Home Network Full time
Job DescriptionJob Description

POSITION SUMMARY: CHN, a $28Million nonprofit has a need for an energetic, self-motivated, organized, detail-oriented, critical thinking experienced Accounts Payable Accountant for its complex, fast paced deadline driven accounting department located in Tampa, Florida. Candidates are required to have a bachelor’s degree in accounting/finance.

JOB SUMMARY: Assists the CFO by providing administrative and accounting support for the fiscal processing of vendor payments including maintaining accurate and thorough vendor records and files. Processing payments in accordance with CHN policies and procedures, and preparing audit schedules. Participates in the organization’s continuous quality improvement efforts.

ESSENTIAL FUNCTIONS:

1. Must be able to apply critical thinking and be highly organized in a complex, fast-paced deadline driven accounting department.

2. Reviews Expenditure Request Forms and invoices for accuracy, completeness, and compliance with CHN policies and procedures.

3. Enters data into the accounting system with a high degree of accuracy, detail, and timeliness based on detailed allocation methodologies, which may vary.

4. Ensures invoices are properly coded and posts to correct accounting period on the accrual method.

5. Requests W9 and ACH payment information for all vendors and maintains accurate active vendor listing.

6. Researches invoice and payment details and provides information as needed.

7. Generates weekly accounts payable ACH and check run of payments due along with required reports as back-up; and ensures timely disbursement of the payments.

8. Enters invoice information for vendor draft and manual ACH payments timely.

9. Scans and files payments and backup documentation according to Fiscal Department procedures.

10. Communicates with vendors and business units to provide support and problem resolution.

11. Runs weekly aging reports to ensure all invoices paid timely.

12. Reconciles month-end aging schedule to the general ledger.

13. Maintains corporate credit cards – orders new, adjust account limits and close cards as needed.

14. Review credit card charges electronically for accuracy (coding, proper receipts, allowable expenses, and descriptions) before uploading into MIP.

15. Generates weekly cash report for Fiscal staff use.

16. Prepares and performs desktop deposits.

17. Assists with posting of expense related journal entries.

18. Maintains complete vendor files in the accounting system as well as the paid vendor files.

19. Maintains files for vendor contracts and a thorough working knowledge of those contracts ensuring accurate and timely payments.

20. Reviews, prepares, and maintains accounts payable scheduled required for the annual audit.

21. Maintains, reviews, and prepares 1099 information for annual governmental reporting.

22. Maintains Clothing Allowances – tracking, receipting, and reporting to Funders.

23. Assists with the ongoing process of documentation and review of procedures related to accounts payable.

24. Is custodian of petty cash.

25. Prepares Cottage Allowance Sheets and generates invoice for payment monthly.

***THESE ESSENTIAL JOB FUNCTIONS ARE NOT TO BE CONSTRUED AS A COMPLETE STATEMENT OF ALL DUTIES PERFORMED. EMPLOYEES WILL BE REQUIRED TO PERFORM OTHER JOB-RELATED MARGINAL DUTIES AS REQUIRED***

MINIMUM QUALIFICATIONS REQUIREMENTS:

Education & Experience: Bachelor’s degree in accounting/finance required. Must have at least 3 years of high volume, full cycle accounts payable experience. Experience with Blackbaud, MIP, and/or other ERP systems is required. Must have intermediate Excel skills, including use of Vlookups and pivot tables.

· Must possess and maintain a valid Florida driver’s license with no record of criminal driving offense of license suspension.

· Must possess means of providing job related transportation and show proof of required insurance. Must be insurable under CHI’s current auto insurance policy.

· Must successfully complete and maintain FDLE clearance, Federal background and state criminal background check and sexual predator screening.



Knowledge, Skills and Abilities:

· Intermediate MS Excel skills.

· Strong understanding of basic accounting principles, cost allocations, and accrual accounting.

· Ability to perform moderately complex mathematical calculations

· Ability to apply critical thinking skills and solve problems

· Ability to communicate effectively with supervisors, fellow staff members and others

· Ability to work independently as well as part of a team in a fast paced accounting environment

· Ability to prioritize and organize own work.

· Ability to communicate effectively, verbally, and in writing. Ability to establish effective working relationships with clients, co-workers, supervisors, and other individuals. Possess effective interpersonal skills.


ESSENTIAL PHYSICAL SKILLS:

· Possess good hearing (with or without hearing device).

· Ability to effectively operate a telephone and personal computer. Frequent use of hands, voice and hearing.

· Ability to speak clearly and effectively.

· Ability to perform moderate lifting (15-20 lbs).

· Ability to stand or sit for long periods of time on occasion.

· Reasonable accommodation will be made for otherwise qualified individuals with a disability.

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