Community Association Manager
2 weeks ago
Resource Property Management (RPM) is currently seeking a Full time Portfolio Manager in the Pinellas County area We are family owned and operated management firm with corporate offices located in Seminole, Clearwater, St Petersburg & Lakewood Ranch. We were awarded the Tampa Bay Times Top Workplace award for 2 consecutive years and have been in business for over 30 years.
Candidates must possess excellent verbal & written communication skills, strong supervisory experience as well as the ability to multi-task, perform property inspections, prepare the association’s annual budget as well as membership & board meeting notices.
Only those candidates with an active Florida CAM license & at least 1-2 years of experience as a Community Association Manager will be considered.
Core Duties and Responsibilities and Essential Functions
- Prepare the initial draft of the annual budget based on the specified timeline. All budgets must be approved by immediate supervisor prior to distribution to any Board/Committee member.
- Obtain bids and proposals for on-site work.
- Maintain all Association related insurances to be in full force and effect. Obtain financing options if required.
- Attend all board and membership meetings, in the event the manager is unable to attend, the manager is responsible to have coverage for the meeting and/or reschedule the meeting with the board approval. In either case, the manager is to notify their supervisor and obtain approval for the change.
- Prepare a “board meeting package” for each meeting to include: written manager’s report, agenda, unapproved minutes, bids, etc. This package is required to be hand delivered or emailed to your board prior to the Board meeting
- Monitor expenses and approve invoices for payment in CINC Systems.
- Review monthly financial statements for accuracy and budgetary requirements.
- Email or post communication to all resident of upcoming projects or construction onsite.
- Communicating with board president and members of all potential issues and concerns.
- Prepare annual performance evaluation for each direct report.
- Report all work-related injuries to Human Resources immediately.
- Assist the board to engage third party service providers, i.e. grounds maintenance, pool, etc.
- Provide excellent customer service courteously, timely and efficiently.
- Return phone calls and emails each day within 24-48 hours.
- Immediately report any issues of concerns relating to client discontent relative to the management of the association to corporate.
- Other duties as assigned by Vice President, RPM management, and board president.
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