Administrative Assistant
3 weeks ago
Our law firm is currently seeking an administrative assistant to join our team.
As our new administrative assistant, you will be performing general clerical and administrative duties and assisting our team with in-office tasks. (Sorry, this role is NOT REMOTE.)
We are looking for someone who:
- Is very detail-oriented. Will keep up with our existing organizational structures, policies and procedures, or even want to improve them.
- Is responsible and reliable - checking their work (as well as that of others) for correctness and completeness and assisting the attorneys in staying on top of deadlines and appointments.
- Understand that as a professional services firm, we are still in the business of customer service.
- Works well with others. We pride ourselves on our teamwork and supporting each other to serve our clients and reach our goals.
This job offers the opportunity to learn about a legal practice and take on certain legal assistant/paralegal tasks. Several current team members started in entry-level positions and have progressed to new roles.
As our in-office assistant, you will be responsible for assisting the remote team and our attorneys with general administrative support.
Compensation:$20 hourly
Responsibilities:While you may need to reach out to a client or someone on behalf of our client and you should be comfortable on the phone, this role does not include typical receptionist phone duties.
Responsibilities include:
- Processing incoming and outgoing mail (scanning, logging, and mailing documents)
- Scanning and filing original documents
- Preparing documents for signing by confirming and/or updating names and dates, printing, and assisting with in-office signing appointments
- Drafting correspondence and other documents
- Updating case management programs
- Interacting with clients in the office and following up via phone and email
- Additional duties, such as post-office runs, ordering office supplies
- Overall assistance to the attorneys and legal team
- Prior office experience is preferred, but we will train you
- An instinct for organization, an attention to detail, a willingness to learn independently are all key.
- You must be comfortable with technology, including but not limited to MS Office Suite (including basic Excel), Adobe and willing to learn how to use our case management and task management software.
- Language skills are a plus (especially Russian, Chinese and Spanish), but good written and spoken English is the only prerequisite.
A little about our firm: we’re a small elder law and estate planning firm located in Brooklyn NY. The owner of the firm is an experienced elder law and estate planning attorney with over 20 years of experience, who along with three more attorneys and our amazing support staff helps clients of all ages with estate planning, helps seniors gain access to programs like Medicaid and also assist with estate administration and probate matters. We’re a team of 11 people, with much of our team operating remotely or hybrid.
Our firm helps our clients create and protect a legacy for their families.
Our lawyering is compassionate, competent and creative.
We want to create a lifelong relationship with our clients and that starts by making sure their experience with our firm is positive and productive. We embrace technology to enhance both the client experience and our own. We are always learning how we can work smarter.
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