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Bids and Contracts Manager

4 months ago

Saint Paul, United States Vivacity Tech Full time
Job DescriptionJob DescriptionThe Bids and Contracts Manager will oversee the organization of Vivacity Tech’s bidding on new government business and new purchasing contract relationships to catalyze business development success. The Bids and Contracts Manager will oversee the contract/bids specialist team and their work while also completing work on the bids and contract submission and documentation.

This is a hybrid position in St. Paul, MN. You must be located in the St. Paul, MN area. This position is NOT remote.
 

What will we give you for your hard work:

  • 90-110k Salary, depending on experience
  • 401(k) with generous company match and immediate vesting
  • Excellent Paid Time Off policy
  • Up to 80 hours Sick Time per year
  • 96 hours off per year for volunteer opportunities
  • 11 paid holidays per year
  • Award winning work environment
  • Development Reimbursement of $1000 per year
  • Medical, Dental, Vision, and Voluntary Benefits 

Our Values drive everything we do: 

  • Carry passion. 
  • Desire excellence.
  • Keep dreaming. 
  • Build community. 
  • Be Vivacious.

While no day will be completely the same, you will execute daily responsibilities in these various functions:

● Hire, train and develop team members towards successful performance in their roles
● Evaluate employee performance and provide feedback
● Create and monitor schedules and work times including approving and managing time cards
● Resolve employee issues and disputes, partnering with the P+C team when necessary
● Oversee the accuracy and timeliness of all bid submissions and purchasing contract usage reporting
● Develop, maintain, oversee, and enforce bids and purchasing contract processes;
● Review, evaluate, administer, and provide professional guidance on bids and contractual documents;
● Analyze and provide recommendations for corporate strategy on bids and purchasing contracts processes and targeted bids and purchasing contracts for success based on data;
● Oversee bidding and purchasing contract content strategy including gathering pricing information, relevant customer and device information, and bid success/lack of success to make recommendations;
● Ensure accuracy of and optimal strategy on all substantive bid and purchasing contract responsive materials and reporting;
● Maintain bid resources including but not limited to bid packet to enable the organization to respond to requests and bids with the input and assistance from other internal departments;
● Train internal stakeholders on bids and purchasing contracts processes and key attributes of existing agreements;
● Provide relevant information to internal stakeholders on the organization’s purchasing contract commitments and usage;
● Communicate with internal stakeholders on the relevant contents of bids (including delivery and timing commitments and other metrics) and purchasing contracts to enable organizational decision making and compliance;
● Create and assist with responsive bid packages by compiling quotes, required bid documents, Vivacity marketing and literature, and any additional required information
Knowledge, Skills & Abilities
● Excellent verbal and written communication skills
● Expert technical skills with the ability to troubleshoot and assist and train others
● Excellent organizational skills and attention to detail
● Excellent time management skills with a proven ability to meet deadlines
● Ability to function well in a high-paced and at times stressful environment
● Extremely proficient with Google Suite or similar software with the ability to learn new or updated software
● Ability to work independently

Education & Experience
● Minimum 1 years relevant experience required
● Bachelor’s degree or equivalent combination of education and experience preferred

Physical Requirements
● Prolonged periods of sitting or standing at a desk and working on a computer

 

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