Dispatch / Administrative Specialist

2 months ago


Alexandria, United States Lott Oil Company Inc Full time
Job DescriptionJob DescriptionJob description

Lott Oil Company is a growing Family Business. We offer great equipment, stability and understand the work/life balance. We believe communication is the greatest asset and believe in working together to improve the company culture and customer satisfaction. You, as an administrative & dispatch specialist, will be greeting customers daily and are expected to represent Lott Oil Co. in a positive manner.

*Salary depends on experience*


Primary Responsibilities and Duties

  • Receive and dispatch orders for products or deliveries
  • Greet customers in a courteous, professional manner
  • Communicate any customer needs to appropriate personnel
  • Answer/route phone calls and take messages
  • Maintain database by entering new and updated customer and account information
  • Process customer and account source documents by reviewing data for deficiencies
  • Maintain data entry requirements by following data program techniques and procedures
  • Maintain customer confidence and protect operations by keeping information confidential
  • Serve customers in person and over the phone by providing product and service information and resolving product and service issues
  • Provide operations support and documentation support for Managers
  • Handle incoming and outgoing mail
  • Prepare and maintain company documents and reports
  • Maintain adequate inventory levels to meet customer demand
  • Perform counts and ensure all inventory is accounted for and reported according to company policy
  • Generate bills and invoices specific to customer accounts
  • Process all payment using various pay services
  • Utilize accounting software to identify outstanding accounts

Knowledge, Skills, and Abilities

  • High school diploma required
  • Collage degree or related work experience recommended
  • Expert customer service skills
  • Problem solving, computer savvy
  • Organizational skills, thoroughness
  • Phone and documentation skills
  • Ability to handle multiple tasks
  • Good communication skills and detail oriented

Benefits:

  • Health Insurance
  • 401K & 401K Matching
  • Health Savings Account
  • 10 vacation + 5 sick days per year (after probationary period)

Job Type: Full-time


Schedule:


  • 8 hour shift
  • Day shift
  • Monday to Friday

Supplemental pay types:


  • Bonus pay

Experience:


  • Administrative: 1 year (Required)
  • Dispatching: 2 years (Required)

Work Location: In person



Job Posted by ApplicantPro


  • Alexandria, Virginia, United States Washington Headquarters Services Full time

    Position DescriptionThe Legal Administrative Specialist position within the Office of Military Commissions (OMC) involves providing vital administrative support, including information technology and security support, for OMC operations. The OMC is responsible for overseeing legal services related to military commissions, particularly those involving...


  • Alexandria, United States Washington Headquarters Services Full time

    Position Description The Legal Administrative Specialist position within the Office of Military Commissions (OMC) involves providing vital administrative support, including information technology and security support, for OMC operations. The OMC is responsible for overseeing legal services related to military commissions, particularly those involving...


  • Alexandria, United States Constellis Full time

    POSITION SUMMARY   The Security Command Center Dispatcher will monitor video surveillance systems, electronic access control systems and other security and facility alarm systems protecting lives and property as assigned.   RESPONSIBILITIES  Use the approved proper radio language and assure proper radio procedures are followed Monitors and operates...


  • Alexandria, United States Loch Harbour Group, Inc. Full time

    Loch Harbour Group is seeking a HR Administrator/Specialist/Generalist to provide comprehensive support to our Human Resources department. As the primary point of contact for HR-related inquiries from both employees and external associates, you will play a pivotal role in ensuring the efficient operation of HR functions. **Key Responsibilities**: -...


  • Alexandria, United States Alexandria City Public Schools Full time

    Job Description The Administrative Specialist II, in addition to having responsibility for overall day-to-day office administration for the Human Resources Department, is assigned specialized administrative work of a complex nature. Such work generally includes developing reports to oversee and monitor contracts, inventories, budgets, purchases, and...


  • Alexandria, United States Syneren Technologies Corporation Full time

    Job Title: Systems Administrator/IT Specialist Job Location: Alexandria, VA. Job Description: Syneren is currently seeking a Systems Administrator/IT Specialist on one of our DOD contracts. Responsibilities: Enterprise IT Policy and Planning Requirements Analysis IT Operations and Support Business Continuity Support System Administration, End User Support,...


  • Alexandria, United States Amentum Full time

    Amentum is seeking an Administrative and Technical Support Specialist. The AA independently accomplishes general or routine office administrative tasks. The AA should have the expertise and qualifications to accomplish moderately complex administrative tasks with minimal guidance and assistance. Depending on the customer office, some tasks can be more...


  • Alexandria, United States SERVPRO of AlexandriaMarltonMorningside Full time

    Job DescriptionJob DescriptionBenefits:401(k)Dental insuranceFree food & snacksHealth insuranceVision insuranceDo you love helping people through difficult situations?Then dont miss your chance to join SERVPRO Of Alexandria as a new Job File Coordinator. In this position, you will be making a difference each and every day. We have a sincere drive toward the...


  • Alexandria, United States Syneren Technologies Corporation Full time

    Job Title: Systems Administrator/IT Specialist Job Location: Alexandria, VA. Job Description: Syneren is currently seeking a Systems Administrator/IT Specialist on one of our DOD contracts. Responsibilities: Continuous reviewing existing Azure services and architecture and look for changes to improve performance and cost of operations. Maintain Azure...

  • IT Specialist

    1 month ago


    Alexandria, United States National Credit Union Administration Full time

    Summary This position is at the National Credit Union Administration (NCUA) in the Office of the Chief Information. This position serves as an IT Specialist (CUSPT). Duties As an IT Specialist (CUSPT), you will: This position may require you to provide support after-hours. Serve as a point of contact for senior agency users of NCUA's systems and...


  • Alexandria, Virginia, United States Washington Headquarters Services Full time

    Incumbent typical work assignments may include the following:Serves as the Transportation Specialist for OMC-CA in the National Capital Region, with periodic CONUS and OCONUS travel, to ensure efficient, responsive, and quality transportation services and ensures compliance with governing laws, directives, and regulations. Assists the Branch Chief with...


  • Alexandria, Virginia, United States Department Of Defense Education Activity Full time

    Provide oversight and implementation of school psychology programming across DoDEA. Identify training needs for school psychologists and other members to include administration, and subsequently develop professional development plans. Train curriculum liaisons, specialists and other leaders in methods for implementing and maintaining an effective school...


  • Alexandria, Virginia, United States Amentum Full time

    Amentum is seeking highly motivated, self-starting office Administrative Support. Applicants selected will be subject to a government security investigation and must meet eligibility requirements for access to classified information. Ability to obtain and maintain a Secret clearance.Responsibilities:Records and file managementEmployee in- and...


  • Alexandria, United States CALIBRE Systems Full time

    **** Business Support Specialist, Growth **Alexandria, Virginia** **Job ID:** 4206 CALIBRE Systems, Inc., an employee-owned Management Consulting and Digital Transformation company, is seeking a Business Support Specialist to support our Growth team for our Alexandria, VA Headquarters Office. Duties include: * Perform administrative tasks directly in...


  • Alexandria, United States DirectViz Solutions Full time

    Job Description Job Description DirectViz Solutions, (DVS), is a rapidly growing government contractor that meets mission IT needs for government customers. We are hiring an IT Support Specialist. The work location will be Alexandria, VA. Job Description and Responsibilities: IT Specialists support activities associated with providing on-site Tier 1 and Tier...


  • Alexandria, United States Knute Nelson Full time

    Job DescriptionJob DescriptionThis is a part time role working 40 hours a pay period, Monday-Friday, 8 AM to 12 PM.Scope• Abide by state and federal staffing regulations.• Create nursing schedules for Alexandria region.• Follow established standards for scheduling.• Assist with employee timesheet approvals, ensuring accuracy for payroll.• Submit...


  • Alexandria, United States Knute Nelson Full time

    This is a part time role working 40 hours a pay period, Monday-Friday, 8 AM to 12 PM. Scope • Abide by state and federal staffing regulations.• Create nursing schedules for Alexandria region.• Follow established standards for scheduling.• Assist with employee timesheet approvals, ensuring accuracy for payroll.• Submit employee change of statuses,...


  • Alexandria, United States Knute Nelson Full time

    This is a part time role working 40 hours a pay period, Monday-Friday, 8 AM to 12 PM. Scope •Abide by state and federal staffing regulations. •Create nursing schedules for Alexandria region. •Follow established standards for scheduling. •Assist with employee timesheet approvals, ensuring accuracy for payroll. •Submit employee change of statuses,...


  • Alexandria, United States Knute Nelson Full time

    Schedule: Full-Time | 30 hours per week | Monday-Friday | 10:00-4:00pm | No weekends or holidays Scope • Abide by state and federal staffing regulations.• Create nursing schedules for Alexandria region.• Follow established standards for scheduling.• Assist with employee timesheet approvals, ensuring accuracy for payroll.• Submit employee change of...


  • Alexandria, United States Knute Nelson Full time

    Schedule: Full-Time | 30 hours per week | Monday-Friday | 10:00-4:00pm | No weekends or holidaysScope •Abide by state and federal staffing regulations. •Create nursing schedules for Alexandria region. •Follow established standards for scheduling. •Assist with employee timesheet approvals, ensuring accuracy for payroll. •Submit employee change of...