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Special Projects Coordinator

3 months ago

Torrance, United States South Bay Workforce Investment Board, Inc. Full time
Job DescriptionJob DescriptionDescription:

The South Bay Workforce Investment Board, Inc. (SBWIB, Inc.) is seeking an out of the box thinker with innovative entrepreneurial spirit to function as a Special Projects Coordinator – Youth School Liaison. Responsibilities will include working closely with local high school partners and students on-site as well as our Business Services and Special Projects Units to prepare comprehensive action plans, including resources, timeframes, and budgets for projects. With the support of the Management staff, the Special Projects Coordinator will be responsible for assisting and possibly managing external relationships and successful delivery of milestones in relation to key partnerships and special projects, particularly those related to Youth. The incumbent will perform various coordinating tasks along with administrative duties, such as maintaining project documentation. To succeed in this role, the incumbent will be required to collaborate with clients and internal teams to deliver results according to deadlines and expectations set forth by the origination.


*This position is clerical/administrative in nature.*


Essential Duties and Responsibilities:

Under the direction of the Special Projects Manager or other assigned manager, the Special Projects Coordinator - Youth School Liaison will:

  • Work with local high school partners and students on-site
  • Coordinate on program design and development in relation to special projects.
  • Review various assigned projects on an ongoing basis and undertake research and analysis of new projects and initiatives as needed.
  • Oversee various projects and organize the various tasks involved in completing the projects
  • Analyze and review project statuses to ensure that the project stays on track and reaches its desired goal.
  • Research, track and collect data necessary to compile and create reports and/or newsletters.
  • Submit monthly, quarterly, or annual reports to upper management on the progress of all projects.
  • Monitor budgets in relation to all projects to ensure appropriate spending.
  • Facilitate workshops, events, and fairs.
  • Participate and/or conduct regular meetings with team members, Boards, school districts, affiliates and/or committees to provide updates as necessary.
  • Assist with project specific orientations, enrollments, case management, and data entry as needed.
  • Research and identify new funding prospects and assist with generating new proposals and grants.
  • Assist with Blueprint instruction, implementation, and circulation.
  • Collaborate with local high schools to identify and expand workforce services to students. Student services include Resume Overview, Mock Interviews, Career Workshops, Internships, Pre-Apprenticeships and Apprenticeships, permanent employment opportunities, and more.
  • Develop and strengthen business partnerships that are relative to school-based programs.
  • Other Special Projects and assignments as needed.


Requirements:
  • Graduation from an accredited college or university with a bachelor's degree in Liberal Arts, Public Relations, Communications, Journalism, Public Administration, or another related field;
  • at least two (2) years ** of professional experience in the workforce field
  • Must be enthusiastic, creative, and capable of effectively functioning in a professional work setting with various levels of staff, Boards or Partners, in group settings, and independently with little to no supervision.
  • Must possess the ability to think quickly, strategically and execute new ideas in fast-paced environment;
  • Must possess the ability to excel at details, work well under pressure and have great problem solving skills;
  • Must have excellent organizational skills and the ability to manage multiple tasks and projects in an efficient and timely manner and be flexible, versatile and/or tolerant in a changing work environment while maintaining effectiveness and efficiency.
  • Must have superb verbal and written communication skills, outstanding people skills and be able to work collaboratively and positively with others of diverse backgrounds, opinions and needs;
  • Must be confident and good at building strong business relationships, reliable, trustworthy and a person the team can count on to complete tasks in a timely manner with pride in their work.
  • Must be capable of researching, analyzing, monitoring and interpreting legislation, regulatory, program and other information relating to the labor market, including state, federal and local program plans as applicable.
  • Strong experience of sector development and supporting businesses.
  • Must have experience working with Microsoft Office software, including Outlook, Word, PowerPoint, and Excel and be well versed in conducting and utilizing ZOOM, Teams and other virtual meeting platforms
  • Reliable transportation with valid California Driver’s License and insurance are required.
  • Must be able to successfully pass background and reference clearances
  • Must be able to follow all safety protocols enforced by the Company and as listed under the below working conditions

** or any satisfactory combination of experience and training which demonstrates the knowledge, skills and abilities to perform the below duties (education may be substituted by experience on a year-for-year basis). **


Working Conditions

  • Employee may be required to spend the majority of the day walking, standing, sitting at a desk, with some lifting and bending.
  • Must also be able to travel to other locations for trainings, conferences and/or meetings within or outside our local area and occasionally statewide in which such travel may last one (1) or more days - if/as necessary.
  • Applying for this position connotes an understanding and acceptance of duty in light of potential exposure relating to COVID-19 as you will be required to interface with multiple team members. Performing duties of this position will require wearing protective equipment (e.g. mask, gloves, etc.,), and following protective measures enforced by the Company, City, County, State and/or Federal Authorities as it relates to current states of emergencies (e.g., pandemics) or the functions of this position. **Note: Measures may change based on level of safety concerns.**


Benefits

This is a full-time, nonexempt position (40 hours/week), generally with a starting wage of $25.83 - 28.01 per hour. Our Company offers a comprehensive employee benefits package, which includes 75% health cost reimbursement (for employee only), sick and vacation time, holidays and a competitive 401k plan. Employer is eligible for student loan forgiveness (PSLF). All full-time employees are invited to participate in the company’s health benefits package after completing the 60-90-day employment introductory period.