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Real Estate Administrator

3 months ago

Plano, United States Healthpeak Properties, Inc. Full time
Job DescriptionJob DescriptionPOSITION RESPONSIBILITIES
Healthpeak is seeking a Real Estate Administrator to assist in directing and coordinating activities of on-site outpatient medical property management. This person will assist in effectively implementing procedures, cost controls and policies; maintain good tenant and client/owner relations; assist property management team in maintaining invoice records and contacting vendors/setting up accounts. Job responsibilities include but are not limited to:
  • Answer management phones and assist with tenant needs.
  • Respond to inquiries by providing routine information and or taking and delivering messages.
  • Receive, distribute, and review all purchase orders, track purchase orders in Workspace, alert management of any problems or unresolved purchase orders, and run monthly reports.
  • Coordinate special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives etc.
  • Maintain inventory of office supplies and property staff directory.
  • Monitor outside vendors for compliance of contracts and certificates of insurance.
  • Assist with preparing and administering service agreements.
  • Establish and maintain record keeping and filing systems; classifies, sorts and files correspondence for tenant files and other documents.
  • Responsible for accounts payable, accounts receivable and reporting.
  • Organize and code invoices.
  • Assist Chief Engineer with update of electrical analysis worksheet as utility invoices are received.
  • Responsible for issuing Purchase Orders (POs), tracking, and assigning the POs to invoices as they are processed for payment.
  • Compiling and reviewing Tenant Billings and other miscellaneous charges.
  • Provide management team with aged delinquency reports and send delinquency letters.
POSITION REQUIREMENTS
  • High school education required, Associate's or Bachelor's degree preferred
  • Minimum of 2 years previous commercial property management experience
  • Experience with MRI and Yardi software
  • Previous experiencein real estate accounting and familiarity with monthly accounting cycle including an understanding of A/P, A/R and commercial leases
  • Possess professional demeanor and excellent interpersonal and customer service skills
  • Have access to reliable transportation and maintain a valid driver's license
  • Computer savvy and proficient in MS Word, Excel, PowerPoint, and Outlook
  • Excellent communication skills, both verbal and written
  • Must remain calm under pressure, including building emergency situations
  • Must be a self-starter and able to work independently

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