Payroll Administrator
4 weeks ago
Since its inception, The Parking Spot has made superior airport parking experiences easy and affordable by focusing on hospitality. Now with more than 25 years in business, The Parking Spot has cemented itself as the leading near-airport Parking Company with 40+ locations at 28 airports, over 2,000 employees nationwide and 2 incredibly strong brands – The Parking Spot and Park ‘N Fly by The Parking Spot.
What makes working at The Parking Spot so special? We have created a culture of support, fun, and camaraderie that allows us to be the most innovative company in the parking industry. As a nationwide business with a small business feel, there are endless opportunities within The Parking Spot to grow your career. Come join us and see how we leverage people and technology to deliver a superior product, outshine our competition, and find creative and innovative solutions to everyday problems.
What we offer:
- Hybrid work environment
- Career development and growth opportunities
- Ability to gain exposure to all areas of the business
- Great benefits including Medical, Vision, Dental and a 401k plan
- Team oriented, fun and friendly work environment
- Immediate opportunity to make a large impact
Our offices are based in the heart of the Loop in downtown Chicago, but we are pleased to note that our Chicago office is operating on a hybrid work model (mix of in-office and remote work).
Position Summary:
As an integral part of the Payroll team, the Payroll Administrator is responsible for the accurate and timely processing of payroll in addition to payroll-related reporting for 2,000+ employees over a multi-state area. The ideal candidate for this role will be a self-starter who has experience with a variety of payroll systems and can manage competing priorities.
Key Responsibilities:
- Process and issue employee paychecks and statements of earnings and deductions on a weekly and biweekly basis, ensuring accurate and timely processing of payroll updates
- Manage processing of various incentive program bonuses
- Assemble after payroll reporting such as GL report
- Prepare and maintain accurate records and reports of payroll transactions
- Manage uncashed check process
- Implement, maintain, and review payroll processing systems to ensure timely and accurate processing of payroll transactions
- Review payroll documentation for accuracy through UKG audit reports and make any necessary adjustments as needed
- Responsible for auditing and approving timecard changes in the Workforce Management system
- Review timesheet status and follow up on missing and unapproved timesheets and leave requests
- Maintain a variety of records, check for accuracy and completeness, and collect data for reporting and runs regular data audits
- Handle administrative tasks and requests related to payroll and the UKG HRIS including resetting passwords, reviewing the accuracy of all data and deductions, and ensuring proper documentation is uploaded to employee electronic files
- Assist with running reports from UKG Business Intelligence for use by HR and Accounting departments
- Resolve payroll discrepancies by consistently gathering adjustments, calculating retro payments and follow up with management as needed
- Set up and maintain new and current state payroll tax jurisdictions
- Ensure compliance with federal, state, and local payroll, wage, and hour laws and best practices
- Complete year-end tasks including but not limited to W2 review and processing, ensuring earning & deduction codes are setup correctly
- Identify and recommend updates to payroll processing software, systems, and procedures as needed
- Assist with audits by providing records and documentation to auditors
- Assist in special projects as assigned by management
Knowledge, Skills & Experience Required:
- 3-5+ years of payroll experience in a high-volume and fast-paced setting
- Prior experience running multi-state payroll and working with union environments
- Experience using an HRIS, preferably UKG Pro
- Proficient using Microsoft Excel, especially VLOOKUPs and Pivot tables
- Strong understanding of federal and state laws related to garnishment processing, reporting and compliance
- Organized with strong attention to detail and follow-through
- Excellent data entry and data cleaning skills
- Excellent interpersonal skills and willingness to help a large employee base
- Proven ability to meet deadlines and prioritize workload in a busy environment
- Strong sense of integrity and adherence to all prescribed ethical guidelines, including confidentiality
______
At The Parking Spot, we don’t just accept difference - we celebrate and seek it. We believe a diverse, inclusive, and equitable company is one where all employees, partners, and customers are welcome, supported, and valued. As a company in the travel industry, we witness the power of bringing individuals from different backgrounds and communities together. We treat all others with dignity and respect and stand firmly against racism and discrimination in any form. We intentionally develop diverse teams and relationships to ensure all voices are heard and to foster equal opportunity for all. We are committed to listening, learning, and growing because we know that our work is never done.
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