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Accounts Receivable Coordinator

3 months ago

Carson, United States Customs Goods LLC Full time
Job DescriptionJob Description

Summary/Objective: This individual will gather data, calculate charges and fees, and create invoices for billing purposes. Following up with other departments to ensure accurate processing of collections or payments.

Essential Functions:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

  • Daily billing and Collections department’s activities
  • AR Email Distribution- assigning team members customer accounts and duties.
  • Working with team members to monitors, reviews, and ensures accurate and timely submission from operation team to get customer billings invoices and sent out.
  • Ensuring timely recording of customer payments; daily deposits of cash receipts- reviewing with recon reports working with customers to ensure we are receiving remittances and payment information.
  • General ledger account allocation for AR accounts on Income statement and includes detailed description on billing statements as required by customer, and item creation by customer and agreement.
  • Reconciles the accounts receivable to match the bank- all four Subsidiaries to make sure all is entered for GL Team to do final bank reconciliation.
  • Identify missing weekly billings.
  • Misapplication of cash receipts, and other discrepancies of accounts, such as double billing and completion of missing billing.
  • Analyzing all daily, weekly and monthly revenue to ensure we have received all billing from operations and allocated in correct period
  • Setup of new customer accounts receivable with operations team
  • Ongoing communications to ensure customer accurate billing
  • Timely responds to customer inquiries
  • Organizes records of billings and deposits
  • Credit memo
  • Looking into discrepancies in accounts
  • Ensuring collection efforts are being performed on delinquent customer accounts and tracked
  • Negotiate with customers for non-payment situation in partnership with management
  • Cross training Team members
  • CAT Revenue
  • Assisting all Team members with any questions of concerns in customer accounts
  • New customer billing templates and billing process
  • Assisting with Month End Closing
  • Revenue Flash Report prep
  • Revenue accruals
  • Create new items, create customer profile
  • Perform any other tasks or functions as assigned.