Administrative Asst I

6 days ago

East Saint Louis, United States Hulcher Services, Inc. Full time
Job DescriptionJob DescriptionDescription:

General Summary: This position is responsible for providing routine administrative support and technical assistance, working under moderate supervision.

Positions reporting to this position: None

Duties and Responsibilities:

  • Prepares routine and special correspondence, reports, studies, forms, and documents
  • Performs complex typing and/or word processing.
  • Responds to routine written and telephone inquiries, forwards any inquiries beyond scope of responsibility to relevant professional or management staff
  • Develops, coordinates and maintains record keeping and filing systems
  • Develops special administrative analyses and summaries of various routine reports
  • Operates and trains others in the use of office equipment; makes travel arrangements; codes, proofreads, sorts and collates; orders and maintains supplies; completes forms; may make, check and post entries
  • Coordinates meetings, conferences and/or seminars
  • Performs general duties such as answering telephones, picking up and delivering items, and substituting for other employees in assigned area
  • May be required to assist with purchase requisitions and/or purchase orders
  • May be required to assist other employees with computer-related work, such as entering data, completing on-line forms and tests, and printing out reports
  • Performs other incidental and related duties as required


Requirements:

Educational Requirements:

High School Diploma or equivalent. Some additional relevant college courses preferred.


Required Certification/Licensure:

None required


Experience Requirements:

6 months general office experience


Knowledge/Skills Required:

Basic knowledge of office management principles and practices, and administrative procedures; basic word processing, database, electronic mail and spreadsheet applications skills; good written and verbal communication skills; entry ability to operate a multi-line telephone system; basic ability to implement new systems and procedures and to evaluate their effectiveness; entry customer service skills; detail oriented


Physical Demands:

The employee must be able to work in a standard office environment and operate a computer, and may occasionally need to lift and/or move up to 25 pounds.


Travel: Less than 5% limited travel


Working Conditions:

Standard indoor office environment


Position Interacts With (indicate internal and external contacts):

Company staff and management, customers, general public, suppliers and vendors



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