Proposal Manager/Coordinator

1 month ago

Mooresville, United States MDW Associates Full time
Job DescriptionJob Description

MDW is seeking a driven, self-motivated, and detail-oriented Proposal Manager/Coordinator to manage, organize and execute responses to Federal Government Requests for Proposals (RFPs) and Requests for Information (RFIs). Working as part of a dispersed team, you will apply your exceptional organizational skills to gather, schedule, formulate and deliver compliant and compelling solicitation responses focused on Acquisition/Financial/Programmatic requirements in the Defense/Aerospace sector of the Federal Government.

The ideal candidate will be experienced with the Federal procurement processes, standard solicitation instructions, and proposal development methods. The candidate should be meticulous at fact-checking and a perfectionist when it comes to language, word choice, and style. The candidate will be responsible for coordinating and assembling cohesive narratives including technical, contractual, and pricing content, and ensuring timely submission of accurate, high-quality proposals. In addition, the preferred candidate will be familiar with the vocabulary and cultural landscape of Program, Planning Budgeting and Execution (PPBE), acquisition program management principles, and special administrative support.

The proposal team is a small group of hard-working and talented individuals who are there to support and collaborate. You will work with an experienced team of program directors, managers, Subject Matter Experts (SME), and consultants to collaborate on developing high quality responses to Government solicitations (including recompetes), data calls, and Requests for Information (RFI).

This position is highly virtual: MDW has many communication tools to allow for a flexible schedule and an opportunity to perform job duties from a remote location. Regardless of location, the candidate must be available and responsive during core work hours. Additionally, in-person attendance at team meetings, local events, and conferences may be required.

Essential job functions will include but may not be limited to:

  • Interpret RFP requirements, establish a working rhythm, and support partners in facilitating the proposal development team
  • Assemble and review proposal drafts, edit material, and ensure final formatting and layout of proposals in preparation for production
  • Work collaboratively with teams to develop content for non-technical portions of the proposal response such as staffing, risk management, resumes, and reference cases
  • Work collaboratively with teams to support proposal solutioning, development of win-themes, proposal discriminators, and technical/management/past performance strengths.
  • Manage the end-to-end development process, starting with leading kickoff meetings to define our value proposition
  • Create and maintain a library of proposal material
  • Ensure compliance with client requirements
  • Provide day-to-day supervision of the proposal process as the team plans and builds high quality, winning responses to requests for proposals and Government solicitations
  • Maintain the proposal schedule, configuration control of proposal files, planning/control documents, and baseline outlines in accordance with the RFP and the proposal review process
  • Lead the review of proposal artifacts for compliance and responsiveness against solicitation requirements
  • Identify and proactively help resolve major writing and production problems.
  • Facilitate desktop publishing, graphics, editing and reproduction activities through the proposal life-cycle
  • Support, and potentially lead, color reviews with management and internal subject matter experts, to include setting up reviews, sending review invites/notices, preparing review materials, and merging review comments
  • Assist partners and team members by managing development of high-quality products

Required Experience/Skills/Attributes:

  • Experience working with acquisition and/or contracting related documents and processes
  • Demonstrated experience assisting in the preparation/maintenance of proposal management artifacts (e.g., outline, compliance matrix, schedule, and proposal cross-reference matrix)
  • Excellent interpersonal/communication (written and oral) skills and organizational skills
  • Experience supporting local and virtual team members across various geographical locations
  • Demonstrated experience/ability to work efficiently and effectively with multiple deadlines and changing priorities
  • Ability to successfully execute multiple tasks simultaneously
  • Excellent computer skills, including high level of proficiency with Microsoft Office, particularly Excel, Outlook, and Word, and Adobe Professional

Desired Experience:

  • Prior experience with Program, Planning Budgeting and Execution (PPBE) process is highly desirable
  • Candidates with a CF APMP preferred
  • 3+ years of related experience preferred

Education Requirement:

  • Bachelor's Degree required

Company Description

Incorporated in 2012, MDW is a small business headquartered in Washington, DC with offices in Huntsville, AL. We provide Federal government clients with consulting, management services, advisory and assistance services, decision support, strategic planning, process planning and improvement, task execution and metrics analysis. Our mission is to make our clients more successful by providing honest assessments, exceptional analysis, prudent advice, direct communication, and hard work.

Our core capabilities include:

  • Strategic Planning
  • Cost Estimating
  • Budget Programming and Justification
  • Budget Execution
  • Acquisition Management
  • Accounting and Audit Readiness
  • Financial Systems Support & Integration
  • Human Resources Management

MDW Associates, LLC ("MDW") is an equal opportunity employer and does not discriminate in hiring or employment on the basis of race, religion, color, sex, sexual orientation, gender identity, national origin, age, marital status, covered veteran status, mental or physical disability, pregnancy or any other unlawful basis unrelated to the ability to do the job. MDW seeks to employ talented, ethical, and entrepreneurial-minded persons. Our applicants and employees are protected from discrimination as required by Federal law.

Additional Information

We offer a competitive and comprehensive benefits and compensation package for our employees, including but not limited to:

  • Health
  • Dental
  • Vision
  • Group Life Insurance/Long Term Disability/Short Term Disability
  • Retirement/401(k)
  • Flexible Leave Policy

All information will be kept confidential according to EEO guidelines.

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