Service Administrative Assistant

4 weeks ago


Franklin Park, United States The Hill Group Full time
Job DescriptionJob DescriptionSalary:

Summary:

The Service Administrative Assistant will provide administrative support to the service department within the Hill Fire Protection division of The Hill Group. The Service Administrative Assistant liaises closely with the Fire Protection department to assist in the achievement of the project goals and objectives. 

 

Key Responsibilities:

  • Provide telephone coverage for service department
  • Assist Service Manager and Sales Representatives as needed
  • Service Coordinator back-up, including but not limited to taking ER service calls, setting up new work orders, dispatching to field, assistance maintaining service/inspection scheduling board
  • Miscellaneous department projects and tasks, including but not limited to scanning, faxing, filing, mailing, and data entry into Penta and Excel
  • Inspection follow-up calls
  • Process billing, requests, permits, and fees
  • Month end reporting
  • New customer setup
  • Proof quotes and send out renewals
  • Reconcile special client work orders and reports
  • Process subcontractor agreements/customer purchase orders
  • Complete and distribute Service Meeting Minutes and books resources for meetings/departmental training
  • Weekly Payroll entry from field
  • Accounting work, including but not limited to Service department collection phone calls and assisting Accounting Administrator with construction collections and other tasks as needed
  • Process vendor invoices
  • All other duties as assigned

 

Experience and Qualifications:

  • High school diploma or general education degree (GED) required, Associates degree preferred 
  • Minimum of two years’ relevant experience
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint); experience in PENTA a plus

 

Other Qualifications:

  • Must be well organized and pay attention to detail
  • Experience with Word, Excel and databases
  • Ability to multi-task and prioritize under strict time constraints
  • Excellent customer service skills and phone etiquette
  • Ability to be assertive but accommodating
  • Ability to adjust quickly to changing priorities and remain flexible
  • Must be proactive and able to work under minimal supervision
  • Must be reliable and efficient, producing quality work
  • Must maintain composure under pressure during high volume periods
  • Must have desire to further education and knowledge of sprinkler industry


  • Franklin Park, United States The Hill Group Full time

    Job DescriptionJob DescriptionSalary: Summary: The Service Administrative Assistant will provide administrative support to the service department within the Hill Fire Protection division of The Hill Group. The Service Administrative Assistant liaises closely with the Fire Protection department to assist in the achievement of the project goals and...


  • Franklin, United States JLB Full time

    Job DescriptionJob DescriptionAdministrative Assistant (In-Office)Description:JLB – With over 40 expert staff members and Inc. 5000 recognition, we are an award-winning web design, branding and digital marketing agency that is one of the fastest-growing small businesses in the Nashville area.Become a part of an innovative team helping revolutionize the way...


  • Franklin, United States Insight Global Full time

    Admin AssistantDuration: 3-4 month contract with possible extensionsLocation: Franklin, TNSchedule: Onsite Monday-Friday 8am-5pmA client in the Franklin, TN area is looking for an admin assistant to be onsite 5 days a week. This person must have a great personality, have strong attention to detail, an understanding of Excel and must be extremely reliable....


  • Franklin, United States LaSalle Network Full time

    LaSalle Network is seeking an experienced and detail-oriented Executive Administrative Assistant to join our client's dynamic finance team, a fast-growing real estate company! The ideal candidate will have a strong background in an administrative role reporting to a CEO, coupled with accounting background. Executive Administrative Assistant...


  • Franklin, United States Corps Team Full time

    Our client, a retail chain of home improvement and agriculture stores, is seeking a HR Administrative Assistant for a 2 month contract position in Franklin, KY. Day to Day This resource will be responsible for different clerical duties, such as filin Administrative Assistant, Administrative, HR, Assistant, Staffing


  • Franklin, United States K-LOVE & Air1 Full time

    Overview Ready to play a crucial role in our Legal team? We're seeking an Assistant Contracts Administrator to support our Senior Contracts Administrator in handling Ministry contracts from submission to execution. Working hand-in hand with the Procurement department and various ministry teams, you'll ensure seamless contract reviews for all K-LOVE...


  • Franklin, United States K-LOVE & Air1 Full time

    Overview Ready to play a crucial role in our Legal team? We're seeking an Assistant Contracts Administrator to support our Senior Contracts Administrator in handling Ministry contracts from submission to execution. Working hand-in hand with the Procurement department and various ministry teams, you'll ensure seamless contract reviews for all K-LOVE...


  • Franklin, United States Educational Media Foundation - K-LOVE & Air1 Full time

    Overview: Ready to play a crucial role in our Legal team? We're seeking an Assistant Contracts Administrator to support our Senior Contracts Administrator in handling Ministry contracts from submission to execution. Working hand-in hand with the Procurement department and various ministry teams, you'll ensure seamless contract reviews for all K-LOVE...


  • Franklin, United States National HealthCare Corporation Full time

    NHC Franklin Payroll Bookkeeper Pay: $18-$20 GENERAL PURPOSE This position is responsible to develop and maintain in a confidential manner the bookkeeping records necessary to properly account for the transactions of the business and to safeguard the assets by following company procedures. Preparing accurate and timely accounting transactions and reports is...


  • Franklin, United States Encore Service Group Full time

    Job DescriptionJob DescriptionSalary: $70KEncore Service Group was founded on the belief that healthcare and hospitality should go hand-in-hand, and it is our mission to make a lasting positive impression on every person we encounter. Encore Service Group is 100% healthcare focused, currently serving Michigan and Ohio. We provide non-emergency medical...


  • Franklin, United States Smith Marion & Co. Full time

    Job DescriptionJob DescriptionAt Smith Marion & Co. we know that you want to be an Administrative Assistant where you enjoy coming to work each day. In order to do that, you need to work at a firm with a great culture, close knit-team, and opportunity to grow. The problem is disorganized workplaces that do not value their employees, do not give clear goals,...


  • Franklin, United States National Health Corporation Full time

    Job DescriptionJob DescriptionNHC FranklinPayroll BookkeeperPay: $18-$20GENERAL PURPOSEThis position is responsible to develop and maintain in a confidential manner the bookkeeping records necessary to properly account for the transactions of the business and to safeguard the assets by following company procedures. Preparing accurate and timely accounting...

  • Systems Administrator

    1 month ago


    Franklin Park, United States The Hill Group Full time

    Job DescriptionJob DescriptionSalary: Summary:The Systems Administrator will be integral to maintain and optimize the existing On-premises infrastructure and software systems. This is a hands-on critical position that will require you not only to monitor and upkeep, but architect, recommend and implement new solutions. This role joins a dedicated team of...

  • Service Administrator

    1 month ago


    Overland Park, United States Renewal by Andersen Full time

    Job DescriptionJob DescriptionDuties:- Provide administrative support to the service department- Perform clerical tasks such as filing, data entry, and document preparation- Assist with scheduling appointments and managing calendars- Handle customer inquiries and provide excellent customer support- Perform proofreading and editing tasks as needed--Provide...

  • Service Administrator

    2 weeks ago


    Overland Park, United States Renewal by Andersen Full time

    Job DescriptionJob DescriptionDuties:- Provide administrative support to the service department- Perform clerical tasks such as filing, data entry, and document preparation- Assist with scheduling appointments and managing calendars- Handle customer inquiries and provide excellent customer support- Perform proofreading and editing tasks as needed--Provide...

  • Service Administrator

    1 month ago


    Overland Park, United States Renewal by Andersen Full time

    Job DescriptionJob DescriptionDuties:- Provide administrative support to the service department- Perform clerical tasks such as filing, data entry, and document preparation- Assist with scheduling appointments and managing calendars- Handle customer inquiries and provide excellent customer support- Perform proofreading and editing tasks as needed--Provide...


  • Overland Park, United States Aristocrat Investigation LLC Full time

    Job DescriptionJob DescriptionPosition Title: Administrative Assistant Aristocrat Process Serving CompanyOverland Park, KansasPosition Overview: We are currently seeking a dedicated and efficient Administrative Assistant to join our process serving company. The Administrative Assistant will play a vital role in supporting our operations by providing...


  • Overland Park, United States Aristocrat Investigation LLC Full time

    Job DescriptionJob DescriptionPosition Title: Administrative Assistant Aristocrat Process Serving CompanyOverland Park, KansasPosition Overview: We are currently seeking a dedicated and efficient Administrative Assistant to join our process serving company. The Administrative Assistant will play a vital role in supporting our operations by providing...


  • Midland Park, United States Green-Way Irrigation Inc Full time

    Job DescriptionJob DescriptionAbout Us:At Green-Way, we are leaders in providing top-tier irrigation and outdoor lighting services and installations.  We are seeking a highly organized and motivated Administrative Assistant to join our team and support our mission. If you have experience in the green industry and possess strong administrative skills, we...


  • Midland Park, United States Green-Way Irrigation Inc Full time

    Job DescriptionJob DescriptionBenefits:Competitive salaryDental insuranceHealth insurancePaid time offVision insuranceAbout Us:At Green-Way, we are leaders in providing top-tier irrigation and outdoor lighting services and installations. We are seeking a highly organized and motivated Administrative Assistant to join our team and support our mission. If you...