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Operations Coordinator

2 months ago

Omaha, United States Educare of Omaha Inc. Full time $23 - $27
Job DescriptionJob Description**$1,000 Hiring Bonus


GENERAL DESCRIPTION

Educare of Omaha, Inc. is a collaborative partnership between the Early Head Start/Head Start, Omaha Public Schools and the Buffett Early Childhood Fund. Comprised of the two Educare Omaha Schools (Kellom and Indian Hill) and the three Early Learning Centers (Skinner, Gateway and Kennedy), the mission of Educare of Omaha, Inc. is to promote school readiness by enhancing the social and cognitive development of children ages 0 to 5 through the provision of evidence-based education, health, nutritional, social, family engagement and other services to enrolled children and their families.

The Operations Coordinator serves as a member of the Educare of Omaha, Inc. leadership team and is responsible for coordination of school operations to include communicating with parents, overseeing non-instructional student activities, facilitating student enrollment, scheduling staff, more complex data entry, and assisting with eligibility, recruitment, selection, enrollment, and attendance (ERSEA) tasks.


Schedule: This position is full-time, 40 hours per week, Monday-Friday. The home office is based at our Educare Kellom (2123 Paul St.) location. The schedule will be Monday-Friday 9:00am-5:30pm with flexibility available as needed.

Classification: Non-Exempt/Hourly

Reports to: School Director

Supervises: The Operations Coordinator is a non-supervisory position.


DUTIES AND RESPONSIBILITIES

Program Management

  • Assist in preparation and review of monitoring reports as identified by the School Director.
  • Ensure process of completing all necessary paperwork regarding CACFP forms according to Head Start and State Licensing standards in a timely manner.
  • Coordinate all School-based events.
  • Coordinate the inclusion of program volunteers and practicum students.
  • Ensure playground checklists are completed and monitored and work orders are submitted as needed.
  • Ensure handwashing temperature is between 100-120 degrees.
  • Schedule staff and coordinate classroom coverage as necessary.
  • Create and maintain an internal work order ticket and submit to building engineer.
  • Ensure emergency procedures, emergency location/phone number and evacuation routes are posted in each room and fire extinguishers are current.
  • Monitor and document fire, tornado, and intruder drills.
  • Maintain and submit diaper bank spread sheet by due date each month.
  • Responsible for covering the front desk in the absence of the Administrative Assistant.

Data Management

  • Ensure data is entered into Child Plus database and create reports as needed.
  • Monitor developmental screenings are completed and recorded in child plus for all children (DECA, ASQ).
  • Check attendance weekly for missing attendance codes and ensure correct code is entered if missing.
  • Enter data for home visits and parent staff conferences, and other items needed for monitoring.
  • Ensure TSG is updated for participant and staff changes.
  • Ensure classroom inventory is completed and entered in Child Plus.
  • Ensure proper billing codes are set up and adjusted as needed to process parent billing.
  • Track, receive and post parent fee payments in Child Plus.
  • Ensure in-kind is collected and entered into Child Plus.
  • Update and send rosters to UNMC (MMI) monthly.
  • Ensure data is updated on the Sixpence website.
  • Maintain E-DECA database.
  • Ensure Infinite Campus is updated.


EDUCATION/QUALIFICATIONS

  • Bachelor’s Degree in Education, Business, Human Resources or related field required. Educational degree in teaching or administration preferred.
  • Three to five years of experience in business management or educational management preferred.
  • Experience with MS Word, Excel, and willingness to learn other software programs.
  • Must be able to pass a background check that meets compliance standards.


Educare of Omaha recommends all employees to be fully vaccinated against COVID-19. Candidates stating they are vaccinated will be required to show proof of being fully vaccinated against COVID-19 upon commencing employment. If not vaccinated, masking may be required while on the premises.


Competitive Benefits Package:

  • Medical, Dental, and Life Insurance: We've got your health and well-being covered.
  • Tuition Reimbursement: Invest in your education and professional growth with our support.
  • 403(b): Educare matches up to 3%. Secure your financial future with our retirement savings plan.

Work-Life Balance:

  • Rolling Vacation and Sick Time Accruals: Enjoy the flexibility to take time off when you need it.
  • Ten Paid Holidays: Celebrate and recharge with paid time off for important occasions.

Holiday Break Bonus:

  • 2 Weeks Paid Time Off for Holiday Break: Take a well-deserved break and spend quality time with loved ones during the festive season.


Educare of Omaha, Inc. is committed to ensuring equal opportunity and non-discrimination in all hiring and employment practices. We are committed to equal treatment for all applicants and employees and will not discriminate based on age, race, color, ancestry, national origin, disability, sex/gender, gender identity, sexual orientation, religion, pregnancy, genetic information, veteran status, or any other basis protected by law.

Equal Opportunity Employer