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Scheduling Coordinator

2 months ago

Cary, United States Senior Helpers of the Triangle Full time
Job DescriptionJob Description

Are you looking to make a POSITIVE IMPACT in your community? Do you LOVE serving older adults? Do you have a PASSION for giving back to those in need? Do you want to “Be the Reason Someone Smiles” ?

If you answered “yes” to any of those questions then keep reading and apply today

Senor Helpers is seeking a dynamic Scheduling Manager in our Cary location. The Scheduling Coordinator is responsible for organizing the delivery and administration of care services that are provided by Senior Helpers. A key role of this position will be to create an environment and culture that provides strong vision, direction, and support to teams that will impact the growth and ensure success for all. Our employees enjoy positive workplace culture and camaraderie, while recognizing that the work they do makes a difference for our clients and their families. At Senior Helpers, we believe our employees are our greatest asset.   

General Duties and Responsibilities but not limited to:
  • Manages workload based on goals, initiative, and prioritization.
  • Select, schedule, and coordinate caregivers based on assessment and care plan information for new and existing clients. 
  • Maintain all scheduling of caregivers and respond to situations where scheduling conflicts, emergencies and/or “call-outs” arise. The company schedule must be complete three days before all scheduled shifts.
  • Communicate timely and positively any caregiver changes and updates to the schedules ahead of the scheduled time, with the client/family.
  • Track and record in company software for all scheduling changes.
  • Accept on-call duty averaging two weeks per month and as directed by supervisor.
  • Communicate and provide input to the internal staff on hiring needs on a regular basis.
  • Assist in keeping caregiver files up to date, including tracking expirations of any licensing, insurance, etc. in computer software. Collects new documents as directed, notifies supervisor when new documents cannot be obtained.
  • Demonstrate an ability to identify and solve problems; uses initiative and good judgment to reach quality decisions.
  • Coordinate shift back-fill activities in the event of caregiver tardiness or absences.
  • Act as point of contact with client family regarding schedules.
  • Maintain an excellent rapport with clients and caregivers and effectively promote positive interpersonal relationships.
  • Works in conjunction with supervisor in resolving complaints, incidents, and injuries.
  • Assist in interviewing caregivers. 
  • Introduce caregovers in-person to new clients.

Qualifications:

  • High School Diploma or equivalent (GED) is required, college degree preferred
  • Previous experience in customer service preferred 
  • Minimum of one year in a staffing/scheduling/logistics position preferred
  • Knowledge of general home care/healthcare staffing preferred
  • Excellent organization and communication skills
  • Quick-thinking and astute decision-making skills
  • Team player, excellent verbal and communication skills, adaptable in different situations, possesses excellent client interaction skills, able to multi-task and work independently
  • Must have experience using telephones with multiple lines, multi-task on several calls and maintain professionalism and patience within a fast-paced environment
  • Excellent problem-solving and creative-solution abilities.
  • Valid driver's license, acceptable motor vehicle report, and personal vehicle required.

Benefits:

  • $21.00-$24.00 per hour
  • Bonus Structure
  • Short team & Long-term Disability 
  • Paid Time Off
  • Life Insurance
  • Pay On Demand
  • Various Discount Programs

We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state and local news.