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Specialist - Logistics

2 months ago

Tallahassee, United States Timothy D Padgett PA Law Group Full time
Job DescriptionJob Description

Padgett Law Group (PLG) is an elite, full service creditors' rights law firm with practices in Florida, Georgia, Tennessee, Arkansas, Texas, Ohio, Indiana, Pennsylvania, Mississippi, Alabama, and New Jersey. Additionally, PLG offers national bankruptcy, replevin, and loss mitigation services. The firm’s practice provides exclusive representation to institutional clients such as lenders, mortgage servicers, credit unions, banks, hedge funds, investors and other financial services industry stakeholders. Leveraging technology in our partnerships with forward-thinking clients gives PLG the ability to focus on the aggressive management and processing of delinquent or under performing loans, providing our clients with an edge when curing or resolving these complex legal matters. In 2019, PLG was recognized by The M Report, a leading default services industry publication, as a Top 25 Company to Work For.

?At Padgett Law Group, our mission is simple: to attract and retain the most talented individuals within our industry while delivering high-quality legal services to our clients. We understand our crucial role as our clients strive to provide an ethical and empathetic experience. We contribute to that through our long-standing and recognizable firm culture that is visible during every interaction with PLG—and amongst ourselves. At PLG, we stand on our decades-long tradition of merit, respect, hard work, and excellent results, and we use that foundation for every service we provide. As a firm, we believe that our mission can only be truly realized through investment in our core values of People, Precision, and Performance.

At Padgett Law Group, we're not just looking for talented employees to join our growing team. We're looking for leaders who cultivate those around them and contribute to our path forward; we're looking for individuals who appreciate our culture and commit to our shared goals; we're looking for people who want to be more than employees, processors, or paper pushers.

Our vision is to build the most compelling law firm that is home to the industry’s best talent, as we are today and as we grow in the future.

What’s in it for you? Padgett Law Group believes in investing in our employees and ensuring that they have all the resources necessary to succeed - including a competitive, comprehensive, and valuable benefits package. As a PLG employee, you will receive:

  • 4 weeks of PTO from day one (which increases with tenure)
  • Paid Parental and Grandparent Leave
  • 7 Paid Company Holidays and your birthday off every year
  • Full suite of healthcare insurance options including health, dental, vision, STD, LTD, Accident, Critical Illness, Voluntary Life and AD&D coverage, and more
  • Company-covered Term Life Insurance, AD&D Insurance, and Employee Assistance Program
  • 401k (with company match)
  • Extensive Training and Development Opportunities
  • Flexible work schedules including in-office, hybrid, and remote working capabilities

And more

Summary/Objective

The primary role of a Logistics/Mail Specialist is to process and distribute incoming mail to the appropriate file/case in the case management system or to the appropriate receiver. They sort mail by hand and upload incoming mail into an internal system as required. They also maintain shipping and mailing supplies, such as envelopes, tape, and stamps, and keep an inventory of these supplies. In addition, they process all outgoing packages; they package items, ensure proper labeling, and arrange pickup from the post office, UPS, FedEx, or other carriers at PLG Headquarters.

The Electronic Mail Specialist is responsible for adding documents and emails, from Attorneys, Clients, Vendors and the Courts, into Internal Case Management System and then decimate mail to the correct paralegal and Supervisor for handling. In addition, the Electronic Mail Specialist submits Litigation Reviews to Managing Partner for cases that may turn into Contested Cases.

Essential Functions.

Responsible for ensuring both external and internal customers receive the highest level of service by performing the following:

  1. Ensuring supplies are distributed to departments in a timely manner
  2. Receives and verifies incoming supply deliveries and mail/packages to ensure accuracy
  3. Maintains appropriate contact with US Postal Service representative on updates and changes made to postal rules & regulations
  4. Accurately sorts all incoming mail and ensures proper delivery to the intended recipient
  5. Complies with the PLG Policies and Procedures
  6. Prepare correspondence to be mailed (e.g. applying appropriate postage)
  7. Track mailroom and operation center supplies to ensure maximum/minimum needs
  8. Maintain high level of confidentiality in handling mail
  9. Track Office supply orders using Excel for reporting needs
  10. Participate in special projects and perform other duties as assigned
  11. The duties and responsibilities listed above may be revised at any time within the sole discretion of PLG without advance notice to or the consent of the employee.
  12. Accepts other duties as assigned.

Competencies

  1. Time management
  2. Ability to locate cases by case number or other identifying information
  3. Organizational Skills
  4. Knowledgeable of Departments and their functions

Supervisory Responsibility
N/A

Work Environment
This job operates in an open floor setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Required Education and Experience
[Indicate education based on requirements that are job-related and consistent with business necessity. See examples below.]

  1. Basic Knowledge of computer programs such as Outlook, word, and excel
  2. High school Diploma

Preferred Education and Experience

  1. Basic Knowledge of computer programs such as Outlook, word, and excel
  2. High school Diploma