School Operations Director

4 weeks ago

Apopka, United States Apopka Christian Academy Full time
Job DescriptionJob DescriptionSchool Operations Director
The School Operations Director (SOD) is the operations leader for our school, managing all non-instructional functions, services, and support staff so that the instructional team can maintain a concentrated focus on teaching and student achievement and maximize instructional time. The SOD ensures that the school is managed with operational excellence and fiscal prudence by creating, refining and implementing policies and systems while upholding the values of Apopka Christian Academy (ACA). The SOD and his/her team work to create and maintain a culture of service and support. The SOD partners with the school administrative team to maintain a school-wide culture towards the goal of our ACA norms. The SOD is a critical thinker and innovative problem solver with a high level of emotional intelligence.Operational LeadershipSystems Development
  • Develop and implement school-wide non-instructional systems and procedures that ensure operational excellence within the school. Systems include but are not limited to: staff support, facility management, transportation, safety, school lunch program, purchasing, compliance tracking, and budget management.

School Operations
  • Manage the daily events of the school’s functional processes.
  • Manage and communicate campus operations and facility management to administration, faculty, and liaison to the executive member of the church.
  • Manage and execute the school’s lunch program.
  • Oversee all support staff to ensure that the facility is well-maintained and continues to be a source of pride.
  • Manage the school's inventory process.
Business
  • Support the development, management, and maintenance of vendor selection, account creation, purchase order management, materials requisitioning and receiving, inventory management, and invoice reconciliation and payment.
  • With the Administrative Director's support, create and maintain the Operation Department’s budget.
  • Support the administrative team in the development and management of the annual budget to ensure that the school meets its financial goals.
Information Technology
  • Serve as on-site IT contact, including managing IT assets, and assisting staff with IT issues as able.

Human Resources
  • Maintain his/her team employee files; update required HR paperwork and data systems.
  • Oversee payroll administration of his/her team.
Compliance
  • Manage and complete all necessary compliance reporting.
  • Ensure that all fire, life, and safety regulations and procedures are implemented ensuring the well-being of all school staff and students.
Team LeadershipManagement
  • Recruit, hire, lead and manage the school support staff team. Staff can include: support staff, before/after care, non-instructional aides, janitorial and maintenance staff, and lunch services team.
  • Meet with the administrative team weekly to discuss goals, progress towards goals, trends and challenges, areas for growth, and action plans.
  • Create and maintain the ACA culture of service and support developing team members to excel in their roles and ensure the school maintains operational excellence.
Culture of Achievement and Respect
  • Work to maintain the ACA cultural norms.
  • Communicate with parents to partner with them in their students' education while remaining sensitive to different families’ cultures, values, and needs.
  • Ensure staff members understand the procedures and have the resources to operate effectively.
PROFESSIONALISM
  • Collaborate with colleagues to continuously improve personal practice and achieve overall goals and mission of the school and the network.
  • Reflect critically upon operational leadership experience, identify areas for further professional development as part of a professional development plan that is linked to school and network goals, access meaningful learning experiences, and listen thoughtfully to other viewpoints and respond constructively to suggestions and criticisms.
  • Use feedback to inform and update Individual Professional Development Plan.
  • Fulfill all outlined and related functions professionally and thoroughly.


Skills/RequirementsDESIRED QUALIFICATIONSEducation & Experience:
  • BA recommended;
  • Minimum of 2 years of professional experience required, with 4 years preferred;
  • Prior school or education experience preferred;
  • Experience with FACTS, Microsoft Suite, Google Suite, and payroll systems preferred;
  • Managerial experience preferred
Core Competencies:
  • Mission Focused
  • Relationship Builder
  • Organized and Planned
  • Driven towards Excellence
  • Influential
  • Talent Manager
  • Creative
  • Constant Learner
Knowledge & Skills:
  • High tolerance for ambiguity, changing work priorities and deadlines, and a willingness to take on responsibilities and prioritize work on multiple projects;
  • Highly detail-focused and results-oriented;
  • Ability to communicate and interact effectively with multiple constituencies including parents, staff, and students;
  • Team-player attitude and strong customer-service orientation;
  • Excellent organizational, planning, and implementation skills;
  • Excellent written and verbal communication skills;
  • Highly proficient in Microsoft Suite and Google Suite;
  • Demonstrated initiative, leadership, and tenacity; and
  • Passion for ACA’s mission


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