Administrative Support Specialist

2 weeks ago


Ventura, United States Hermance Law Full time
Job DescriptionJob Description

We're looking for a part-time Administrative Support Specialist, who will be responsible for providing high-level support to the owner of our Estate Planning Law Firm. This role requires exceptional organization, possess strong communication skills, and the ability to anticipate needs and prioritize tasks effectively. This role requires confidentiality, professionalism, and a proactive approach to managing the owner's schedule and responsibilities. 

Compensation:

$17 - $20 hourly DOE

Responsibilities:

  • Manage and maintain the owner's calendar, including scheduling meetings, appointments, and personal commitments. 
  • Coordinate travel arrangements, accommodations, and itineraries for both business and personal trips. 
  • Prepare, edit, and proofread correspondence, presentations, and other documents as requested. 
  • Handle confidential information with discretion and maintain strict confidentiality at all times. 
  • Serve as the primary point of contact for internal and external stakeholders, screening and directing inquiries as appropriate. 
  • Draft and send professional communications on behalf of the owner, ensuring accuracy and timeliness. 
  • Organize and prioritize incoming requests and tasks, ensuring timely responses and follow-up. 
  • Maintain organized electronic and physical filing systems, including contact lists, client files, and important documents. 
  • Assist with special projects and initiatives as assigned by the owner. 
  • Coordinate catering, venue selection, and other logistics for events as needed. 
  • Provide personal assistance to the owner as required, including managing personal appointments, errands, and household tasks. 
Qualifications:

  • Bachelor's degree or equivalent experience preferred. 
  • Minimum of 5 years experience as an executive assistant or personal assistant, preferably supporting high-level executives or business owners. 
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications. 
  • Strong organizational, multitasking, and time management skills. 
  • Excellent written and verbal communication skills. 
  • Ability to maintain confidentiality and exercise discretion. 
  • Flexibility to adapt to changing priorities and deadlines. 
About Company

We are a boutique law firm that focuses on estate planning, probate, and trust administration. We pride ourselves on delivering a personalized, seamless client experience by combining expert legal knowledge with cutting-edge technology.

At our firm, teamwork is at the heart of everything we do. Our mission is simple: to understand and meet each client's unique needs with compassion, empathy, and respect. Together, we work tirelessly to provide unwavering support for clients and their families, ensuring a smooth journey through the complexities of estate matters.



  • Ventura, United States HIKINEX Full time

    Position: Onsite IT Support Specialist Contract Duration: 30 days Location: Fountain Valley, Lakewood, Los Alamitos, Placentia, CA (Applicants can select their preferred location) Compensation: $25-28 per hour Responsibilities:Deliver onsite IT support to facilitate the onboarding and setup procedures for approximately 4000 recently acquired employees. Aid...


  • Ventura, United States HIKINEX Full time

    Position : Onsite IT Support Specialist Contract Duration: 30 days Location: Fountain Valley, Lakewood, Los Alamitos, Placentia, CA (Applicants can select their preferred location) Compensation: $25-28 per hour R esponsibilities: Deliver onsite IT support to facilitate the onboarding and setup procedures for approximately 4000 recently acquired...


  • Ventura, United States Horizon Veterinary Specialists Full time

    Job DescriptionJob DescriptionThe Administrative Assistant’s primary duty is completing supportive tasks that are necessary to ensure smooth hospital function and are overseen by management.  The Administrative Assistant must possess good critical thinking and problem-solving skills, attention to detail, a positive attitude, follow-through, and excellent...

  • safety and occupational health specialist

    Found in: beBee jobs US - 1 week ago


    Ventura, California, United States Department Of The Navy Full time

    Summary You will serve as a SAFETY AND OCCUPATIONAL HEALTH SPECIALIST in the NAVAL FACILITIES ENGINEERING COMMAND of NAVFAC SOUTHWEST. DutiesYou will manage the safety program database as the command administrator, utilizing skill to manage safety data and trending. You will review Safety Management System objectives to identify and correct deficiencies in...


  • Ventura, United States Hermance Law Full time

    Job DescriptionJob DescriptionWe are seeking a versatile and experienced Probate Trust Administration Attorney to join our distinguished estate planning law firm on a part-time basis. This role encompasses both probate and trust administration responsibilities as well as potential litigation involvement. The ideal candidate will be adept at navigating the...


  • Ventura, United States Career Match Pro Full time

    Job DescriptionJob DescriptionAn exciting opportunity awaits for a skilled Clinical Nurse Specialist to join a prestigious Level III Neonatal Intensive Care Unit (NICU) in one of the most Beautiful Locations in Southern California. This role offers the chance to provide expert care to critically ill newborns in a pediatric regional referral center while...


  • Ventura, United States Quest Staffing Services, Inc. Full time

    Job DescriptionJob DescriptionPrimary FunctionCoordinates, implements Document Control and Training System (eQMS). Follows established procedures and policies to meet the demands of document control in a regulated medical device company.Duties/ResponsibilitiesResponsible for coordinating engineering change notifications (ECNs), facilitating review, approval,...

  • Registered Veterinary Technician

    Found in: Lensa US P 2 C2 - 2 weeks ago


    Ventura, United States CareerBuilder Full time

    Job Description Job Description Our Horizon Veterinary Specialists team understands that each of our patients is a well-loved member of someones family and as such, we treat each pet as our own. In times of high stress, we are committed to supporting our clients in making timely and sometimes difficult decisions by being sensitive to both the patients and...


  • Ventura, United States Horizon Veterinary Specialists Full time

    Job DescriptionJob DescriptionOur Horizon Veterinary Specialists team understands that each of our patients is a well-loved member of someone’s family and as such, we treat each pet as our own. In times of high stress, we are committed to supporting our clients in making timely and sometimes difficult decisions by being sensitive to both the patient’s...


  • Ventura, United States CareerBuilder Full time

    Job Description: The Digital Marketing Specialist will support digital strategy and acquisition on the Digital Media, Paid & Purpose team. This individual has a strong working knowledge of modern digital ad UIs and reporting capabilities within those, creating reports that enable data-informed decision making. [ads1] Job Responsibilities: Research digital...

  • Personal Banker

    1 week ago


    Ventura, United States First Bank Full time

    Banking Specialist III – Sales FocusThis position, Banking Specialist III, may be called by many other names: New Accounts Representative, Personal Banker, Financial Service Representative, etc. At First Bank, we choose to call you a “specialist” because that is what you are! Individuals in this position are well-versed in both operations and sales...

  • Personal Banker

    13 hours ago


    Ventura, United States FirstBank Full time

    Banking Specialist III Sales Focus This position, Banking Specialist III, may be called by many other names: New Accounts Representative, Personal Banker, Financial Service Representative, etc. At First Bank, we choose to call you a specialist because that is what you are! Individuals in this position are well-versed in both operations and sales functions in...

  • Personal Banker

    Found in: Appcast Linkedin GBL C2 - 1 week ago


    Ventura, United States First Bank Full time

    Banking Specialist III – Sales FocusThis position, Banking Specialist III, may be called by many other names: New Accounts Representative, Personal Banker, Financial Service Representative, etc. At First Bank, we choose to call you a “specialist” because that is what you are! Individuals in this position are well-versed in both operations and sales...

  • Family Practice

    Found in: Talent US A C2 - 1 day ago


    Ventura, United States California Physician Opportunities Full time

    Family Practice physician job in California : CC-1109 Family Medicine wanted - located on the 'Blue Pacific' shore, in beautiful Ventura, live the California lifestyle of beaches, mountains, malls and theme parks, live minutes from the Beach. Just a short commute to Los Angeles, area offers numerous Golf Courses, Universities,...

  • Legal Case Manager

    Found in: Talent US C2 - 1 week ago


    Ventura, United States Hermance Law Full time

    Our law firm is seeking an organized, self-starter to join our team as a legal case manager and work alongside attorneys to achieve our client’s goals. We need someone who is an effective communicator, incredibly organized, and self-motivated. If you're ready to take the next step in your legal career and make a meaningful impact in the field of estate...

  • Legal Case Manager

    2 weeks ago


    Ventura, United States Hermance Law Full time

    Job DescriptionJob DescriptionOur law firm is seeking an organized, self-starter to join our team as a legal case manager and work alongside attorneys to achieve our client’s goals. We need someone who is an effective communicator, incredibly organized, and self-motivated. If you're ready to take the next step in your legal career and make a meaningful...

  • Legal Assistant

    1 week ago


    Ventura, United States Hermance Law Full time

    Job DescriptionJob DescriptionOur Team is our Greatest Asset We are seeking a dedicated and detail-oriented part-time or full-time Legal Assistant to join our esteemed estate planning law firm. The Legal Assistant will play a crucial role in providing administrative and legal support to our attorneys, ensuring the efficient operation of our practice and the...

  • management assistant

    Found in: beBee jobs US - 1 week ago


    Ventura, California, United States Department Of The Navy Full time

    Summary This is a public notice flyer to notify interested applicants of anticipated vacancies. Applications will not be accepted through this flyer. Interested applicants must follow the directions in the "How to Apply" section of this flyer to be considered. There may or may not be actual vacancies filled from this flyer. Notice of Result letters will not...


  • Ventura, United States The Trade Desk Full time

    The Trade Desk is changing the way global brands and their agencies advertise to audiences around the world. How? With a media buying platform that helps brands deliver a more insightful and relevant ad experience for consumers –– and sets a new standard for global reach, accuracy, and transparency. We are proud of the culture we have built. We value the...


  • Ventura, United States CareerBuilder Full time

    The Trade Desk is changing the way global brands and their agencies advertise to audiences around the world. How? With a media buying platform that helps brands deliver a more insightful and relevant ad experience for consumers and sets a new standard for global reach, accuracy, and transparency. We are proud of the culture we have built. We value the unique...