Legal Assistant

4 weeks ago

Ventura, United States Hermance Law Full time
Job DescriptionJob Description

Our Team is our Greatest Asset 

We are seeking a dedicated and detail-oriented part-time or full-time Legal Assistant to join our esteemed estate planning law firm. The Legal Assistant will play a crucial role in providing administrative and legal support to our attorneys, ensuring the efficient operation of our practice and the delivery of exceptional client service.

Compensation:

$17 - $20 hourly DOE

Responsibilities:

  • Assist attorneys in drafting, editing, and proofreading legal documents, including wills, trusts, powers of attorney, and other estate planning-related documents. 
  • Manage and maintain client files, ensuring accuracy and completeness of documentation. 
  • Communicate with clients, both in-person and over the phone, addressing inquiries and providing updates on case status. 
  • Assist in organizing and preparing materials for client seminars, workshops, and events. 
  • Handle administrative tasks such as data entry, filing, and recordkeeping, ensuring adherence to filing deadlines. 
  • Assist in the preparation of estate planning documents for execution and notarization. 
  • Maintain and update the firm's case management system with accurate and up-to-date information. 
  • Uphold client confidentiality and safeguard sensitive information. 
  • Collaborate effectively with attorneys, fellow legal assistants, and support staff to ensure seamless workflow. 
  • Participate in professional development opportunities to enhance knowledge and skills in estate planning law. 
  • Provide administrative support as needed, contributing to the overall efficiency of the firm. 
Qualifications:

  • Prior experience as a legal assistant or paralegal, preferably in estate planning or a related practice area is preferred. 
  • Proficiency in legal research, document drafting, and case management software. 
  • Strong attention to detail and excellent organizational skills. 
  • Exceptional written and verbal communication skills. 
  • Ability to manage multiple tasks and deadlines in a fast-paced environment. 
  • Proficient in using Microsoft Office Suite (Word, Excel, Outlook) and legal research databases. 
  • Knowledge of estate planning terminology, procedures, and regulations is a plus. 
  • Understanding of client confidentiality and ethical standards in the legal field. 
  • Team player with a collaborative mindset and a proactive approach to problem-solving. 
  • Professional demeanor and strong interpersonal skills. 
About Company

We are a boutique law firm that focuses on estate planning, probate, and trust administration. We pride ourselves on delivering a personalized, seamless client experience by combining expert legal knowledge with cutting-edge technology.

At our firm, teamwork is at the heart of everything we do. Our mission is simple: to understand and meet each client's unique needs with compassion, empathy, and respect. Together, we work tirelessly to provide unwavering support for clients and their families, ensuring a smooth journey through the complexities of estate matters.

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