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Elementary School Logistics Coordinator

4 months ago

West Palm Beach, United States Urban Youth Impact Full time
Job DescriptionJob Description

School Logistics Coordinator

Key Role: The CCA School Logistics Coordinator ensures that the school is safe, efficient and organized to maximize every leaning experience and opportunity. By doing so, the faculty and staff are able to accomplish the mission and vision of creating an excellent learning environment that will challenge, shape and inspire our students to think critically and aspire to the heights of Spiritual maturity, obedience, respect, responsibility academic excellence and character formation. This position reports directly to the Dean of Schools.

Key Responsibilities: The factors that define and truly differentiate this position from all other positions; what absolute, unique things should this position fulfill that no other does.

  • Assists the Dean of Students with organizing and implementing field trips, athletic events, and inter- or intra- school activities.
  • Coordinates with CREATE Manager in the facilitation of special programming, making sure that a 'specials' schedule is accurate and up-to-date, and that any rooms, outdoor space or equipment have been reserved.
  • Support the Dean of Students in coordinating the logistics for meetings, assemblies and events held in the Hobbs Center auditorium or elsewhere on the UYI campus.
  • Work together with the Director of Operations to ensure the smooth, safe and efficient morning student pickups.
  • Works with the UYI Volunteer Coordinator and HR Administrative Assistant to set up the CCA volunteer program.
  • Develop and maintain a database of school volunteers, their skills and availability.
  • Schedule and assign volunteers for specific tasks and events.
  • Provide training to volunteers and ensure they understand their roles and responsibilities.
  • Monitor volunteer activities and provide feedback and support as required.
  • Assist in planning and organizing volunteer appreciation events.
  • Administer the Early Care program.
  • Coordinate with staff to create and organize a daily schedule.
  • Ensure proper supervision of children for the duration of Early Care.
  • Maintain a safe and clean environment for children to play and learn.
  • Coordinate the National School Lunch Program and schedule Lunch sittings for students.
  • Manage the receiving of the lunches in the morning, temperature checks and all documentation.
  • Plan and execute lunchtime student rotation schedules and staff & volunteers required.
  • Develop and maintain relationships with vendors and suppliers.
  • Support the Principal and Dean of Students in various requested projects & administrative work.
  • Is the designated person to shop on behalf of the school for daily and weekly items.

Key Goals: How will you know that this position has been successful?

  • The school is functioning smoothly & efficiently.
  • Special programming, field trips, athletic events and intra & inter- school activities are well organized.
  • Volunteers and contractors are welcomed and supported in their roles.
  • The Early Care program is well run, safe and secure.
  • The school lunches are well-organized, functional and fulfill the concept of nutritional value.

Key Traits: What specific behaviors should a person in this position have in order to achieve success?

  • Be able to articulate effectively the challenges, opportunities and organizational direction of the efficient and effective functioning of on-campus and off-campus policies and procedures.
  • Be friendly and supportive, while at the same time foster compliance and the importance of on schedule event planning.
  • Be systems and process-oriented.
  • Have critical thinking skills and problem-solving abilities.
  • Strong collaborator and a team-player.
  • Good leadership and problem-solving traits.
  • Practiced in the use of computers and software, preferably in the area of Microsoft360 and Microsoft 365.
  • Keen organizational and multi-tasking ability.

* We do not offer sponsorship, Must be eligible to work in the United States.

Qualifications: Proven track record as coordinator/administrator; reports to School Dean; Full-time position; FLSA non-exempt. Start date is July 22, 2024. Applicant needs to have an understanding that UYI is an overtly Christian organization.


All applicants will be required to complete a Level-2 background check which includes a comprehensive criminal history check. UYI is a drug free workplace proudly serving the community and educating students.



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