Service Maintenance Administrator
2 weeks ago
Reports to:Service Manager
Position Mission:Maximize the effectiveness of the service teams through organization
2024 Measurables:
1)Implement and become an expert user of BuildOps software
2)Gain a deep understanding of C-Sharpe and the Service Departments role in serving others
3)Timely and accurate performance of job functions
4)Establish relationships within the service department and clients to create a long lasting impact
5)Study and digest EOS and contribute to the implementation of its principles in Service Department
Role Competencies:
1)Efficiency Able to produce significant output with minimal wasted effort.
2)Analytical skills Able to structure and process qualitative or quantitative data and draw insightful conclusions from it.Exhibits a probing mind and achieves penetrating insights.
3)Attention to detail Does not let important details slip through the cracks or derail a project.
4)High standards Expects personal performance and team performance to be nothing short of the best.
5)Teamwork - Reaches out to peers and cooperates with supervisors to establish an overall collaborative working relationship.
Culture Competencies / CSC Core Values:
1)Relationships Focuses on long lasting value rather than short term gain. Straightforward communication in the best interest of others over what is comfortable.
2)Effort Possesses a strong willingness to work hard and sometimes long hours to get the job done.Has a track record of working hard.Challenges oneself for the teams success.
3)Servant Hearted Humble. Interested in the ideas of others. Team oriented. Putting others before yourself. Grateful.
4)Trustworthy Can be relied upon.Seeks truth and fairness.Does not cut corners.Does what is right.Speaks plainly and truthfully.
5)Ownership Accountable.Never looking to shift blame.Takes responsibility.Unwavering commitment.Focuses on solutions rather than problems.
6)Results Stands by facts not theories.Keenly interested in the outcome.Uses past results to improve future outcomes.
7)Excellence Desires to perform at a high level and to improve processes.Committed to personal and professional growth.
Job Functions Include:
1)Administrative support for SRB and OBA Service Departments
2)Be subject matter expert on our new service software: BuildOps
3)Process Proposals
4)Process Service Dept AP
5)Accurate and timely job costing:
a.Weekly time review & posting
b.Materials / Inventory
c.Credit card process
d.Reconcile BuildOps to Quickbooks
6)Process Billings
7)Follow up on aged AR
8)Book customer payments
9)Customer surveys
10)Client support as needed
11)Internal Scorecard support
12)Participate in Service Dept meetings
13)Completion of Rocks
14)Other duties as assigned
Preferred Experience / Skills:
-Quickbooks online
-Service or construction industry
-Software/tech experienced user
Service software experience
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