Purchasing Contracts Administrator

3 weeks ago

Irvine, United States Landsea Homes Full time
Job DescriptionJob Description

Position Summary:

The purchasing contracts administrator plays a crucial role in streamlining and ensuring purchasing operations run smoothly. This position is responsible for providing administrative support to our Purchasing department and overseeing the entire lifecycle of purchase orders, from creation to invoicing.

Responsibilities:

  • Provide comprehensive administrative support to our Purchasing department.
  • Oversee purchase order creation, revisions, and ensure prompt invoicing.
  • Assemble and distribute bid and award packages to trades and vendors while ensuring accurate documentation.
  • Manage and monitor scopes of work, including change orders, amendments, and insurance requirements.
  • Proactively manage and resolve conflicts and billing discrepancies with trade partners, vendors, and field staff.
  • Compile and distribute regular reports for leadership review.
  • Manage and track contract processing, evaluate for accuracy and discrepancies, and provide executed copies to relevant business partners.
  • Maintain regular communication with Purchasing, Marketing, Field Office Staff, Superintendents, Subcontractors, and other relevant teams.
  • Assist with additional projects and tasks, as requested.

Qualifications:

  • 2-3 years of experience in purchasing, preferably within the new home construction industry.
  • Excellent computer skills, including proficiency in Microsoft Office products, with a strong focus on Microsoft Excel.
  • Strong communication skills and comfortable communicating cross-functionally with internal and external business partners.
  • Highly organized, detail-oriented, and the ability to manage multiple projects and deliverables in a dynamic environment.

Physical Requirements:

This is primarily a sedentary position. May be required to occasionally bend, stoop, reach, lift, move and carry office materials and supplies weighing 25 pounds or less. Finger dexterity is required to operate a computer keyboard. This position requires public contact, as such, appropriate business apparel and professional appearance is expected.

Travel Requirements:

Occasional travel may be required. A valid driver's license and active vehicle insurance is required at all times.

Landsea Homes is an equal opportunity employer. Candidates must be authorized to work in the United States.

  • Contracts Administrator

    3 weeks ago

    Irvine, United States Online Technical Services Full time

    Job Description Job Description *This is a hybrid opportunity that requires you to work onsite two days per week* The Contract Administrator will report to the Director of Contracts and support internal and external customers in the day-to-day administration of company prime contracts and subcontract agreements according to the company policies and...

  • Contracts Administrator

    2 weeks ago

    Irvine, United States Online Technical Services Full time

    Job DescriptionJob Description*This is a hybrid opportunity that requires you to work onsite two days per week*The Contract Administrator will report to the Director of Contracts and support internal and external customers in the day-to-day administration of company prime contracts and subcontract agreements according to the company policies and procedures,...

  • Sc Purchasing/logistics Administrator

    4 days ago

    Irvine, United States Bandai Namco Toys & Collectibles America Inc. Full time

    **Essential Job Functions** - ** Item Registration and Updates**: - Register new items into the system, ensuring accurate information. - Update existing data, including localization tasks such as measurement conversions and language adjustments. - ** Purchase Order Management**: - Create and edit Purchase Orders based on information provided by the Brand...

  • SC Purchasing/Logistics Administrator

    4 days ago

    Irvine, United States Bandai Namco Toys & Collectibles America Inc. Full time

    Job DescriptionJob DescriptionWe are excited to welcome a Supply Chain Administrator to our dynamic team. As a crucial member, you will play an integral role in managing incoming deliverables accurately within our system. Your responsibilities will span across various departments, including Distribution Center (DC), Sales, and Brand Teams. Collaborating...

  • SC Purchasing/Logistics Administrator

    4 days ago

    Irvine, United States Bandai Namco Toys & Collectibles America Inc. Full time

    Job DescriptionJob DescriptionWe are excited to welcome a Supply Chain Administrator to our dynamic team. As a crucial member, you will play an integral role in managing incoming deliverables accurately within our system. Your responsibilities will span across various departments, including Distribution Center (DC), Sales, and Brand Teams. Collaborating...

  • Offsite Purchasing Manager

    7 days ago

    Irvine, United States FTS Inc Full time

    **Job Overview**: **Responsibilities**: - Develop and implement strategic procurement plans to optimize the sourcing and purchasing of off-site construction materials, products, and services while achieving cost savings and maintaining quality standards. - Establish and maintain relationships with suppliers, vendors, and subcontractors to negotiate...

  • Purchasing Director

    5 days ago

    Irvine, CA, United States Beazer Homes Full time

    OverviewThis position is primarily responsible for: In large division with Department Head: Assists with managing Purchasing Department including routine daily management of staff. In small division with no Department Head: Manages Purchasing Department including routine daily management of staff. Under both scenarios, negotiates and contracts with material...

  • Contract Administrator

    3 days ago

    Irvine, United States TalentBurst Full time

    Position: Clinical Contracts Analyst, Req#: 6666-1 Location: Irvine, CA (Hybrid 2 days a week at Irvine, CA location) Duration: 6 Months Contract to hire Schedule: Standard office hours (8 hr shift between 9 am PT and 6 pm PT) Job Description: Negotiate and develop contracts associated with clinical trials, ensure contracts comply with regulations and...

  • Contract Administrator

    6 days ago

    Irvine, United States TalentBurst, an Inc 5000 company Full time

    Position: Clinical Contracts Analyst, Req#: 6666-1Location: Irvine, CA (Hybrid 2 days a week at Irvine, CA location)Duration: 6 Months Contract to hireSchedule: Standard office hours (8 hr shift between 9 am PT and 6 pm PT)Job Description:Negotiate and develop contracts associated with clinical trials, ensure contracts comply with regulations and manage the...

  • Contract Administrator

    7 days ago

    Irvine, United States TalentBurst, an Inc 5000 company Full time

    Position: Clinical Contracts Analyst, Req#: 6666-1Location: Irvine, CA (Hybrid 2 days a week at Irvine, CA location)Duration: 6 Months Contract to hireSchedule: Standard office hours (8 hr shift between 9 am PT and 6 pm PT)Job Description:Negotiate and develop contracts associated with clinical trials, ensure contracts comply with regulations and manage the...

  • Purchasing Agent

    6 days ago

    Irvine, United States Fuzion3 Full time

    Responsibilities: - Develop and implement purchasing strategies and policies - Identify and evaluate suppliers, and manage supplier relationships - Collaborate with internal stakeholders to understand their purchasing needs and requirements - Monitor inventory levels and ensure timely procurement of materials and supplies - Maintain accurate records of...

  • Director of Offsite Purchasing

    2 weeks ago

    Irvine, United States FTS, Inc. Full time

    Job DescriptionJob DescriptionJob Title: Director of Offsite PurchasingIndustry: Residential ConstructionLocation: Irvine, CAResponsibilities:Evaluate potential new products or construction techniques to enhance profitability through thorough research and analysis.Supervise off-site budgets and conduct cost analyses to identify opportunities for cost...

  • Land Development Purchasing Director

    6 days ago

    Irvine, United States FTS (Fast Tracking Solutions) Full time

    **Job Title**:Director of Offsite Purchasing **Industry**:Residential Construction **Location**:Irvine, CA **Responsibilities**: - Evaluate potential new products or construction techniques to enhance profitability through thorough research and analysis. - Supervise off-site budgets and conduct cost analyses to identify opportunities for cost reduction...

  • Sr Contract Administrator

    6 days ago

    IRVINE, United States Parker Hannifin Corporation Full time

    The Sr Contracts Administrator is responsible for managing a portfolio of moderately complex customer contracts, ensuring all contractual commitments are met. The position involves clarifying contract requirements, contributing to and reviewing propo Contract, Systems, Administrator, Contracts, International, Financial Planning, Manufacturing, Business...

  • Director of Offsite Purchasing

    7 days ago

    Irvine, United States CITY VENTURES COMMUNITIES LLC Full time

    **Director Offsite Purchasing** Full Time Exempt Position **Position Summary**:City Ventures is looking for a highly motivated and experienced **Director of Offsite Purchasing**. If you are a self-starter and enjoy the procurement process for **ground-up development **of **residential projects **throughout the state of California, then this is a great...

  • Administrative Support Specialist

    1 week ago

    Irvine, United States search-tactics Full time

    Job DescriptionJob DescriptionHi, Search Tactics LLC. is looking for a talented Administrative Support Specialist for Contract opportunity with our Direct Client. If you're interested in a growth opportunity, we would love to know you a bit better over a call or reply to the email with your interest. Please go through the full requirement mentioned...

  • Senior Contract Specialist

    3 days ago

    Irvine, United States SOLUGENIX Full time

    Overview Senior Contract Specialist Irvine, CA 12-month contract Job ID 2024-9843 Solugenix is assisting a client, a prestigious and large investment management company in their search for a Senior Contract Specialist. This is a 12-month contract opportunity based out of Irvine, CA. The Senior Contract Specialist provides support to the Procurement...

  • Administrative Assistant

    6 days ago

    Irvine, United States Tetra Tech Full time

    Discover your full potential. At Tetra Tech, we collaborate with industry-leading experts for a sustainable future for our world. We combine consulting and engineering with advanced analytics and technology to solve the world’s most complex challenges. Our global innovation hubs will enable you to share ideas and best practices while growing your...

  • Senior Contract Specialist

    6 days ago

    Irvine, United States Solugenix Full time

    Job DescriptionJob DescriptionSenior Contract SpecialistIrvine, CA12-month contractJob ID 2024-9843Solugenix is assisting a client, a prestigious and large investment management company in their search for a Senior Contract Specialist. This is a 12-month contract opportunity based out of Irvine, CA.The Senior Contract Specialist provides support to the...

  • Senior Contract Specialist

    4 days ago

    Irvine, United States Solugenix Corporation Full time

    Overview: Senior Contract Specialist Irvine, CA 12-month contract Job ID 2024-9843 Solugenix is assisting a client, a prestigious and large investment management company in their search for a Senior Contract Specialist. This is a 12-month contract opportunity based out of Irvine, CA. The Senior Contract Specialist provides support to the Procurement...