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Account Payable Specialist

2 months ago

Agawam, United States Sun Gro Horticulture Full time
Job DescriptionJob Description
Sun Gro Horticulture is one of the most prominent North American horticultural companies, employing over 800 staff and serving customers worldwide. Since its humble beginnings in 1929, it has become the leading supplier of soilless growing mixes to North America’s top 100 greenhouse and nursery growers, shipping over 70,000 truckloads of product annually. Sun Gro products are made to exacting standards and conform to high product quality and performance criteria.

Sun Gro Horticulture recognizes that its success is due to the strength of its employees. A primary goal of Sun Gro® is to promote individual employees’ sense of accomplishment and contribution so that employees enjoy their association with Sun Gro Horticulture. The Company invests in its employees so that they are the most knowledgeable in the industry, and undertakes great efforts to nurture loyalty to, and teamwork at, Sun Gro.

GENERAL SUMMARY:
This position is responsible for processing exception based invoices in the relevant Procure to Pay (P2P) platform, process freight and trade invoices directly into NAV. A high level of accuracy and attention to detail is critical due to the volume of exceptions processed.  The overall goal of the team is to process payments accurately and timely, while striving for high internal and external customer satisfaction. 

ESSENTIAL JOB FUNCTIONS:
  • Process invoices in P2P platform (Datahaven) within 5 business days (exception based processing)
  • Monitor AP general mailbox to ensure e-mails are addressed promptly
  • Process Freight and Trade invoices directly into NAV
  • Pay vendors weekly, monitor discount opportunities, schedule & prepare payments
  • Contribute to the continuous improvement of the payment process by identifying opportunities to streamline processes and maximize efficiencies
  • Act as back up to co-workers within the department
  • Verify & reconcile monthly vendor statements to ensure assigned accounts remain in good standing
  • Ensure that internal controls and procedures are followed and identify any discrepancies to management
  • Maintain a good working relationship with plants. Act as a resource to solve issues and identify areas of improvement
  • Assist in the development and implementation of new procedures and features to enhance the workflow of the department and process improvements
  • Respond timely to requests for information/reports from management, auditors or other business units
  • Promptly respond to internal and external customer and vendor inquiries in a timely and professional manner
KNOWLEDGE, SKILLS AND ABILITIES:
  • Ability to prioritize and multi-task in a fast paced environment
  • Highly organized, strong attention to detail is imperative
  • Ability to be an effective team member and display initiative
  • Ability to learn and keen interest in learning new tools and practices
  • Strong work ethic, high integrity
  • Excellent oral and written communication skills

EDUCATION AND EXPERIENCE:
  • High school diploma required, college degree preferred
  • Minimum of 4-6 years of full cycle AP experience – years of education can be used in lieu of experience
  • 2-4 years of experience processing invoices via an Optical Character Recognition (OCR) tool preferred

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