Office Accountant
1 month ago
Status:
Summary of responsibilities:
AP Responsibilities:
- Log incoming bills and DM’s other financial obligations
- Research and reconcile vendor payment, revenue and deposit issues.
- Match incoming bills, from supplier, with Purchase Orders
- Interface with CFO weekly to discuss AR/AP
AR Responsibilities:
- Log incoming checks and other financial correspondences
- Monitor AR file daily to keep track of overdue accounts
- Research and reconcile customer payment, revenue and deposit issues.
- Call all clients once an invoice is generated and mailed to determine receipt and payment schedule
- Be a liaison between DM and our clients’ payable department
- Interface with CFO weekly to discuss AR
- Project Cost baselining
- Developing cost assumptions based on project Scope
- Managing and maintaining project forecasted cost versus actual
- Maintaining project cost variance tools
- Collecting all timesheets for billable and non-billable employees
- Creating a bi-weekly payroll batch to submit to ADP
- Submission of payroll batch to ADP
- Maintain an electronic and or paper filing system on all contract or Accounting documents
- Review all company contract and or sub-contracting agreements to ensure accounting compliance
- Maintaining all source documents associated with general ledger transactions
- Generate weekly Cash flow projections document
- Create repeatable cash flow recurring account file
- Maintain cash disbursement projects
Other:
- Prepare purchase, travel, training, reimbursement and other requests for payment processing
- Perform other customer service/office support duties as assigned and needed
- Interface with company CFO weekly to discuss company financial position, review budgets and financials
- Interface with company tax accountant monthly to discuss financial position of company and tax implications
- Executing daily deposits in banking online deposit device
- Completing credit card transactions online
- Maintaining and providing sequential accounting PO numbers for all source documents transactions
Day to Day Duties:
- Open all Accounts Payable mail and determine status
- Post all orders weekly to QuickBooks
- Post all Deposits weekly to QuickBooks
- Generate invoices to email and mail to AP contact
- Generate and review AP & AR file bi-weekly
- Post all Paid invoices
- Audit Entries in Peachtree System bi-weekly
Qualifications:
At least four years of demonstrated relevant accounting experience, preferably in a dynamic small office setting;
- College graduate or equivalent required (BA degree preferred);
- A minimum of three years of past experience with QuickBooks Accounting System
- Excellent interpersonal and communications skills (verbal and written);
- Proficient in Microsoft Office software programs (Word, Excel, PowerPoint and Outlook), use of e-mail and internet, and willingness to expand skill base;
- Proficient in operating Deltek accounting software
- Ability to multi-task, follow-through and meet deadlines;
- Ability to follow standard operating procedures and exercise good judgment independently or with little oversight;
- Strong negotiation and vendor relationship experience;
- Self motivated and willing to work cooperatively, and sometimes independently, in environment with small staff;
- Ability to act professionally at all times and safeguard confidential borrower, financial and other information;
- Personable, cooperative attitude;
- Willingness to be part of a team in a growing environment organization.
Compensation and Benefits:
- Competitive salary, commensurate with experience. Starting base salary $95,000 +
- Quarterly AR File maintenance quarterly Bonus
- Excellent company benefits
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