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Office Accountant
4 months ago
Hybrid Role
The Accountant is responsible for all accounts receivable related administrative functions, including posting payments, credit memos and adjustments.
Must be detail oriented and have excellent organization skills as well as effective analytical and problem-solving skills. This position is very customer service focused and ideal candidate will have a nice blend of collections and customer service; must be proficient in
Deltek/ Costpoint Accounting System, Microsoft office products (Word, Excel, Outlook, etc.). Experience working with ADP or similar payroll system.
Status:
Summary of responsibilities:
AP Responsibilities:
Log incoming bills and DM’s other financial obligations
Research and reconcile vendor payment, revenue and deposit issues.
Match incoming bills, from supplier, with Purchase Orders
Interface with CFO weekly to discuss
AR/AP
AR Responsibilities:
Log incoming checks and other financial correspondences
Monitor
AR
file daily to keep track of overdue accounts
Research and reconcile customer payment, revenue and deposit issues.
Call all clients once an invoice is generated and mailed to determine receipt and payment schedule
Be a liaison between DM and our clients’ payable department
Interface with CFO weekly to discuss AR
Cost Accounting and Budget budgeting
Project Cost baselining
Developing cost assumptions based on project Scope
Managing and maintaining project forecasted cost versus actual
Maintaining project cost variance tools
Payroll system Management
Collecting all timesheets for billable and non-billable employees
Creating a bi-weekly payroll batch to submit to ADP
Submission of payroll batch to ADP
Maintain all contract files
Maintain an electronic and or paper filing system on all contract or Accounting documents
Review all company contract and or sub-contracting agreements to ensure accounting compliance
Maintaining all source documents associated with general ledger transactions
Cash Management process
Generate weekly Cash flow projections document
Create repeatable cash flow recurring account file
Maintain cash disbursement projects
Other:
Prepare purchase, travel, training, reimbursement and other requests for payment processing
Perform other customer service/office support duties as assigned and needed
Interface with company CFO weekly to discuss company financial position, review budgets and financials
Interface with company tax accountant monthly to discuss financial position of company and tax implications
Executing daily deposits in banking online deposit device
Completing credit card transactions online
Maintaining and providing sequential
accounting PO numbers for all source documents transactions
Day to Day Duties:
Open all Accounts Payable mail and determine status
Post all orders weekly to QuickBooks
Post all Deposits weekly to QuickBooks
Generate invoices to email and mail to AP contact
Generate and review AP & AR file bi-weekly
Post all Paid invoices
Audit Entries in Peachtree System bi-weekly
Qualifications:
At least four years of demonstrated relevant accounting experience, preferably in a dynamic small office setting;
College graduate or equivalent required (BA degree preferred);
A minimum of three years of past experience with QuickBooks
Accounting System
Excellent interpersonal and communications skills (verbal and written);
Proficient in Microsoft Office software programs (Word, Excel, PowerPoint and Outlook), use of e-mail and internet, and willingness to expand skill base;
Proficient in operating Deltek accounting software
Ability to multi-task, follow-through and meet deadlines;
Ability to follow standard operating procedures and exercise good judgment independently or with little oversight;
Strong negotiation and vendor relationship experience;
Self motivated and willing to work cooperatively, and sometimes independently, in environment with small staff;
Ability to act professionally at all times and safeguard confidential borrower, financial and other information;
Personable, cooperative attitude;
Willingness to be part of a team in a growing environment organization.
Compensation and Benefits:
Competitive salary, commensurate with experience. Starting base salary $95,000 +
Quarterly AR File maintenance quarterly Bonus
Excellent company benefits
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