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Office Accountant
4 months ago
Hybrid Role
The Accountant is responsible for all accounts receivable related administrative functions, including posting payments, credit memos and adjustments. Must be detail oriented and have excellent organization skills as well as effective analytical and problem-solving skills. This position is very customer service focused and ideal candidate will have a nice blend of collections and customer service; must be proficient in
Deltek/ Costpoint Accounting System, Microsoft office products (Word, Excel, Outlook, etc.). Experience working with ADP or similar payroll system.Hybrid Role
The Accountant is responsible for all accounts receivable related administrative functions, including posting payments, credit memos and adjustments. Must be detail oriented and have excellent organization skills as well as effective analytical and problem-solving skills. This position is very customer service focused and ideal candidate will have a nice blend of collections and customer service; must be proficient in
Deltek/ Costpoint Accounting System, Microsoft office products (Word, Excel, Outlook, etc.). Experience working with ADP or similar payroll system.Status:
Summary of responsibilities:
AP Responsibilities:Log incoming bills and DM’s other financial obligationsResearch and reconcile vendor payment, revenue and deposit issues.Match incoming bills, from supplier, with Purchase OrdersInterface with CFO weekly to discuss AR/AP
AR Responsibilities:Log incoming checks and other financial correspondencesMonitor
AR
file daily to keep track of overdue accountsResearch and reconcile customer payment, revenue and deposit issues.Call all clients once an invoice is generated and mailed to determine receipt and payment scheduleBe a liaison between DM and our clients’ payable departmentInterface with CFO weekly to discuss ARCost Accounting and Budget budgetingProject Cost baseliningDeveloping cost assumptions based on project ScopeManaging and maintaining project forecasted cost versus actualMaintaining project cost variance toolsPayroll system ManagementCollecting all timesheets for billable and non-billable employeesCreating a bi-weekly payroll batch to submit to ADPSubmission of payroll batch to ADPMaintain all contract filesMaintain an electronic and or paper filing system on all contract or Accounting documentsReview all company contract and or sub-contracting agreements to ensure accounting complianceMaintaining all source documents associated with general ledger transactionsCash Management processGenerate weekly Cash flow projections documentCreate repeatable cash flow recurring account fileMaintain cash disbursement projects
Other:Prepare purchase, travel, training, reimbursement and other requests for payment processingPerform other customer service/office support duties as assigned and neededInterface with company CFO weekly to discuss company financial position, review budgets and financialsInterface with company tax accountant monthly to discuss financial position of company and tax implicationsExecuting daily deposits in banking online deposit deviceCompleting credit card transactions onlineMaintaining and providing sequential accounting PO numbers for all source documents transactions
Day to Day Duties:
Open all Accounts Payable mail and determine statusPost all orders weekly to QuickBooksPost all Deposits weekly to QuickBooksGenerate invoices to email and mail to AP contactGenerate and review AP & AR file bi-weeklyPost all Paid invoicesAudit Entries in Peachtree System bi-weekly
Qualifications:
At least four years of demonstrated relevant accounting experience, preferably in a dynamic small office setting;
College graduate or equivalent required (BA degree preferred);A minimum of three years of past experience with QuickBooks Accounting SystemExcellent interpersonal and communications skills (verbal and written);Proficient in Microsoft Office software programs (Word, Excel, PowerPoint and Outlook), use of e-mail and internet, and willingness to expand skill base;Proficient in operating Deltek accounting softwareAbility to multi-task, follow-through and meet deadlines;Ability to follow standard operating procedures and exercise good judgment independently or with little oversight;Strong negotiation and vendor relationship experience;Self motivated and willing to work cooperatively, and sometimes independently, in environment with small staff;Ability to act professionally at all times and safeguard confidential borrower, financial and other information;Personable, cooperative attitude;Willingness to be part of a team in a growing environment organization.
Compensation and Benefits:Competitive salary, commensurate with experience. Starting base salary $95,000 +Quarterly AR File maintenance quarterly BonusExcellent company benefits
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