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Accounts Payable Clerk

4 months ago

Shawnee, United States Cohesive Healthcare Resources Full time
Job DescriptionJob DescriptionDescription:

POSITION SUMMARY

Within the framework of the objectives and policies established by the Revenue Cycle Manager, the position of accounts payable clerk will be responsible for seeking approval of all invoices by appropriate manager, data entry of all approved invoices, submitting check selection for approval, posting ACH batches and printing checks.

Requirements:

POSITION QUALIFICATIONS

Minimum Qualifications:

· Ability to project a professional Image.

· Action oriented individual with ability to: identify opportunity; adapt to change; work independently; and prioritizes tasks / responsibilities.

· Proven success in completion of assignment.

· Strong customer service skills.

· Effective verbal and written communication skills, and strong presentation skills with ability to adjust accordingly for a variety of audiences.

· Strategic problem solving with ability to adapt to change and/or uncertainty.

· Intellectual ability to handle concepts and complexity comfortably.

· Knowledge of regulatory standards, compliance requirements and hospital policies and procedures.

· Working knowledge of technology such as word processing, graphics, databases, spreadsheets, etc.

· Persons who have been found guilty by a court of law of abusing, neglecting, or mistreating individuals in a health care related setting are ineligible for employment in this position.

· Freedom from illegal use of drugs.

· Freedom from use of and effects of use of drugs and alcohol in the workplace.


EDUCATION AND/OR EXPERIENCE:

· High school diploma or equivalent

· Minimum of two (2) years of experience in a healthcare setting with an emphasis on back-office functions such as claim submission, A/R follow-up and cash posting.

· Formal training or college coursework from an accredited school, specific to business administration in lieu of experience may be considered.

· Knowledge of insurance processes and billing guidelines.


CERTIFICATES, LICENSES, REGISTRATIONS:

· Valid Driver’s License and Vehicle Registration

· Valid Car Insurance


LANGUAGE SKILLS

English is the primary language of the facility. Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and policy procedure manuals. Ability to effectively present information and respond to questions from groups of executives, managers, clients, customers, and the public.


MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to compute rate, ratio, percent as well as draw and interpret various graphs.


REASONING ABILITY

Ability to apply common sense understanding to carry out instruction furnished in written, oral and/or diagram form. Ability to define and solve problems, interpret data, establish facts and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in statistical or diagram form and deal with several abstract and concrete variables.


ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

  • Responsible for all accounts payables and receivables
  • Responsible for taking vendor calls
  • Performs daily bank and mail run
  • Match invoices to receiving documents
  • Review all invoices for appropriate documentation and approval prior to entry
  • Post invoices into the computer system
  • Post ACH batches into the computer system
  • Generate accounts payable and refund checks
  • Distributes signed checks as required
  • Research vendor statements, phone calls and discrepancies
  • Answers vendor inquiries
  • File paid and unpaid invoices and statements
  • Maintain all accounts payable reports, spreadsheets, and accounts payable files
  • Prepares analysis of accounts as required
  • Performs filing and copying
  • Assist in monthly closing procedures
  • Performs other duties as assigned

Patient Rights

Promotes and protects patients’ rights; treats patients with dignity and respect; reports suspected abuse or neglect.

Leadership

Demonstrates willingness to try new tasks; generates new ideas for change; evaluates and recognizes priorities; communicates and models organizational values; fosters high performance; recognizes need for and provides adequate resources.

Process Improvement

Applies process improvement methods and techniques; assists in data collection; identifies processes for improvement in daily work; and assists in education of new employees in the team process.

Environment of Care

Demonstrates understanding of fire and emergency procedures; participates in fire and disaster drills; demonstrates understanding of safety and security procedures; applies safety and security precautions; demonstrates understanding of hazardous materials plan; demonstrates proper use of equipment.

Infection Control

Applies hand-washing principles during daily work; demonstrates understanding of isolation precautions; recognizes signs and symptoms of infection and complies with the employee health program; demonstrates understanding of the process for identifying and handling infectious waste; maintains personal hygiene; complies with OSHA standards in the work place; and demonstrates understanding of cross-contamination.

Information Management

Enters or records data timely and accurately; protects confidentiality of patient information; protects data against loss or destruction; reports suspected violation of security/confidentiality issues.


INTERPERSONAL SKILLS

Demonstrates active listening techniques; gains support through effective relationships; treats others with dignity and respect; seeks feedback; establishes systems to measure effectiveness, efficiency, and service; creates and maintains reporting mechanisms.


CONTINUING EDUCATION

Attends in-service and education programs; attends continuing education required for maintenance of professional certification or licensure.


PHYSICAL DEMANDS AND WORK ENVIRONMENT

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to work inside a clean, well-lit, and well-ventilated laboratory. While performing the duties of this position, the incumbent is regularly required to talk or hear. The employee frequently is required to use hands or finger, handle, or feel objects, tools or controls. The employee is occasionally required to stand; walk; sit; reach with hands and arms; climb or balance; and stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move a minimum of 25 pounds. Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision and the ability to adjust focus. The noise level in the work environment is usually moderate. The employee may be exposed to some hazards such as radiation, bodily fluids that may contain disease, and fumes from laboratory chemicals. The employee may be required to travel frequently.