Administrative Assistant @ PS 503/506

3 weeks ago

New York, United States Center For Family Life in Sunset Park Inc Full time
Job DescriptionJob DescriptionDescription:

JOB TITLE: Administrative Assistant - English/Mandarin Bilingual required

DEPARTMENT: PS 503/506- School-Based Program

Exemption: Non-Exempt


PURPOSE OF THE POSITION: To provide general administrative support for the program through both translating and general office duties


Center for Family Life is a neighborhood-based family and social services organization with deep roots in Sunset Park, Brooklyn. The work of Center for Family Life is grounded in the daily, lived experience of the Sunset Park community and guided by a vision of neighborhood families and social institutions evolving over time and contributing to each other’s ongoing development.


I. SPECIFIC RESPONSIBILITIES include, but are not limited to

  • Interpret/translate messages for children and parents
  • General office work
  • Assist with daily administrative tasks.
  • Overseeing daily sign-in, maintaining attendance rosters, and keeping accurate daily counts
  • Tracking activities, answering phones, conducting attendance phone calls weekly
  • Maintaining online attendance databases, running regular data reports to check for accuracy, and parent outreach
  • Managing the completion and tracking of the expense report
  • Program liaison for Cafeteria staff for school meal reports
  • Maintain and oversee staff personnel files
  • Occasionally assist with supervising children in a community based after school and summer day camp program

II. QUALIFICATIONS

  • Education/Degree minimum requirement: High School Diploma or Equivalency Diploma (BA, a plus)
  • Experience: 2 years of after-school program/office experience or currently in college
  • Good verbal and writing skills
  • Highly organized and able to manage time efficiently
  • Detail-oriented, dependable, and pro-active
  • Excellent organizational skills
  • Strong Youth Development background
  • Must love children, working in groups, and being part of a community
  • Flexibility and the ability to work well as a member of a team
  • Interested in managing and creating positive experiences for groups of youth, including participants with special needs and challenging behaviors
  • Bilingual: English/Mandarin, required (Cantonese, a plus)

III. RELATIONSHIP WITH OTHERS

  • Build and maintain close, daily interactions with participants, co-workers, and supervisors
  • Effectively communicate with teenagers, parents, and outside agency staff
  • Forge a mutually respectful partnership with persons served and their families.
  • Demonstrated ability to maintain a high energy level
  • Have a strong sensitivity to cultural differences present among staff and clients within our organization
  • Possess a strong belief in people’s ability to grow and change

IV. WORKING CONDITIONS

  • Flexible working in an office setting and non-traditional classroom spaces
  • May be exposed to all weather conditions and might be required to work in various temperatures in order to facilitate activities in various locations inside and outside of the school building
  • May also attend various meetings with different departments to discuss proposals and progress

V. SCOPE OF RESPONSIBILITY

The Administrative Assistant focuses on providing general program support to administrative tasks.


Other information: The position is regular part-time, with a minimum requirement of 30 hours per week. (Potential for Full-Time position with Benefits)


To apply, send a resume and cover letter to (c.macdonald@centerforfamilylife.org) AND apply via Paylocity.

Requirements:


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