ELOP Site Lead

1 month ago

Escondido, United States Boys & Girls Clubs of Greater San Diego Full time
Job DescriptionJob Description

Clubs and School Sites (location may change due to business needs)

DEPARTMENT/PROJECT OVERVIEW

The Boys & Girls Clubs of Greater San Diego (BGCGSD or Clubs) CHANGES LIVES through quality programs and guidance in a safe, affordable and fun environment. BGCGSD’s mission is to inspire and enable youth to achieve academic success, build good character and responsible citizenship and make healthy lifestyle choices. We have been providing a safe, fun and positive environment at our sites with trained and dedicated professional staff for over 80 years. Members are involved in age-appropriate activities based upon our three priority outcomes of Academic Success, Character Development, and Healthy Lifestyles.

POSITION OVERVIEW

The Site Lead coordinates, implements and supervises the success of virtual and classroom instruction of the programs. Collects and analyzes achievement data, maintaining a strong connection between the school day and the after-school program. Coordinates and develops learning and enrichment partnerships with community and youth service agencies. Manages the recruitment of Group Leaders and participates in the selection of students for the after-school program. Leads, inspires, trains, and assesses part-time staff who work at the sites.

ESSENTIAL DUTIES AND RESPONSIBILITIES

PROGRAM DEVELOPMENT AND IMPLEMENTATION

  1. Ensure program adheres to current safety guidelines.
  2. Ensure Group Leaders are properly trained and appropriately engaged with members.
  3. Develop and oversees the virtual online program. (If needed)
  4. Utilize virtual conferencing programs.
  5. Achieve and maintain practical capacity, virtually or school site, based on organization guidelines.
  6. Achieve and maintain compliance with all program standards.
  7. Develop and adhere to a written annual Program Plan that has growth goals in several areas, including metrics.
  8. Plan and oversee the administration of designated BGCGSD programs and activities that support Youth Development outcomes.
  9. Perform various administrative tasks, including answering emails.
  10. Create program objectives consistent with organizational goals and mission; oversee the provision of day-to-day program activities in accordance with established standards and goals.
  11. Provide direction to Group Leaders to encourage members to participate in a variety of program areas/activities and provide instruction and deliver constructive feedback to develop skills in program area(s).
  12. Be actively engaged in operation and club committees each year.
  13. Evaluate programs on a continual basis ensuring that all programs and activities implemented are in response to member needs as identified through comprehensive assessment.
  14. Ensure that the Vision membership data is current, accurate, and easily retrievable.
  15. Be available to commute to school site to provide education packets or activity kits to families.
  16. Adhere to and comply with all BGCGSD policies and procedures.

BUDGET, FINANCE AND REPORTING

  1. Monthly reports must reflect all activities, attendance and participation, review weekly Group Leader reports, to be included in weekly report.
  2. Control Club site expenditures within budgeted allotments (Exception:higher ADA=additional staffing)
  3. Accountable for the proper maintenance of all financial documentation and records in accordance with BGCGSD policy and procedures

OUTREACH AND PROMOTION

  1. Develop and maintain public relations to increase the visibility of programs, services and activities within the Club and the community.
  2. Schedule monthly meetings with principal to build and maintain relationship with school leadership.
  3. Develop and implement an annual outreach plan that includes details of Club site promotion
  4. Establish goals for recruitment of program volunteers.
  5. Develop site-specific information, calendars, and publicized events and submit to Development for posting on the Web site and relevant social media outlets.
  6. Support organizational standards regarding internal and external Club messaging, marketing materials, and logo usage.

RESOURCE DEVELOPMENT AND MANAGEMENT

  1. Work with the Development team to annually solicit funds from appropriate local service clubs.
  2. Document all donations and gifts, whether in-kind or other, timely and accurately as outlined by policy.
  3. Work with Leadership to create annual contribution goal plan; develop steps to meet identified goal.
  4. Support organizational-wide and any local fundraising events as needed.

FACILITY MANAGEMENT

  1. Ensure new cleaning/disinfecting protocols are being followed.
  2. Responsible for site remaining clean, neat, organized and in good repair.
  3. Report all facility repair requests to the school administration/janitorial team for scheduling.
  4. Keep all equipment in good repair and ready for play; maintain a clean and orderly Club.
  5. Maintain an up-to-date inventory of Club equipment and supplies.
  6. Make certain that program areas are well lit, and that club equipment is maintained in good working condition.

PERSONNEL MANAGEMENT

  1. Assist with supervision of approximately 10 to 20 youth (depending on the current guidelines), in various recreational and developmental activities in multiple areas
  2. Support 1-5 club staff.
  3. Maintain accurate records of volunteers.
  4. Communicate any potential issue or concern regularly with Leadership regarding personnel, parent, peer, partners or Club members.

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