Human Resources Assistant

1 month ago

Tustin, United States Families Together of Orange County Full time
Job DescriptionJob DescriptionSalary: $20-$24 per hour DOE

Job Title:       Human Resources Assistant


Salary:              $20-$24 per hour DOE

Location:         Treehaven

Openings:       1) Position Available 



Position Purpose:  Under the direction of the Human Resources Manager, the Human Resources Assistant is responsible for administrating various components within the Human Resources Department, such as  utilizing our HRIS system BambooHR and LMS system MedTrainer. This position is ideal for someone interested in learning more about the Human Resources field as a potential career path. Entry-level candidates are encouraged to apply.


Core Duties and responsibilities, include but are not limited to:


  • Assisting HR with administrative support of the hiring cycle, including recruitment, communicating with candidates to collect required paperwork, assisting with onboarding, and scheduling interviews.
  • Provide orientation for new hires by sharing onboarding packages, obtaining signatures for documents, explaining company policies and benefits, and creating company-issued ID badges as needed.
  • Works with the finance department on gathering payroll information as needed.
  • Maintains accurate and up-to-date employee files via BambooHR management system.
  • Update HR databases on expiring items, such as ID, License, and other items.
  • Supporting internal and external inquiries and requests related to the HR department.
  • Answers frequently asked questions from current and potential staff relative to policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR management 
  • Performs monthly audits reports of HR files in BambooHR and records to ensure that all required documents are collected, updated, and filed appropriately.
  • Assist in the filing of all documentation of employee records, such as doctor notes, evaluations/assessments, and other routine paperwork.
  • Coordinating logistics for new hire orientations with necessary staff, including IT.
  • Assisting with organizational training requirements and assigning employee and management training as needed through an LMS.
  • Partakes in the upgrading, and maintenance of all HRIS staff files, modules, and other day-to-day Human Resources Information System (HRIS) support activities.
  • Responsible for maintaining organized and updated personnel files, consistent with the personnel file content criteria and labor law requirements, assure personnel evaluations, employee health screens, and other required documents are current.
  • Must have initiative and be capable of independent thought and action, with good problem-solving skills and the ability to function effectively in a fast-paced environment.
  • Assist with employee inquiries regarding HR-related questions.
  • Other HR-related functions within the scope.


Education and Training:


  • Associate Degree or Bachelor's Degree. (Required)
  • Human Resources Certification through PHR or SHRM  (Preferred but not required) 


Qualifications, Skills, and Experience:


  • Knowledge of Microsoft Office suite, including Excel and Word
  • Excellent oral and written communication skills and interpersonal skills.
  • Ability to maintain confidentiality.
  • Strong organizational skills and ability to prioritize and handle multiple tasks within timelines in a fast-paced office setting.
  • Strong computer skills and Microsoft suite programs: Word, Excel, Outlook, and PowerPoint.
  • Ability to work well with others in a professional manner within a team oriented environment.
  • Bilingual English/Spanish is preferred but not required.


Benefits:


  • 403(B)
  • 403(B) matching
  • Dental insurance
  • Health insurance
  • Vision Insurance
  • Life insurance
  • Paid time off
  • Holiday Pay


Schedule:


  • 8-hour shift
  • 9 am-6pm
  • Monday to Friday


Families Together of Orange County (FTOC) is proud to be an equal-opportunity employer.  FTOC does not discriminate based on race, color, creed, sex, sexual orientation, gender identity or expression, age, religion, national origin, disability, ancestry, marital status, veteran status, medical condition, or any protected category prohibited by local, state or federal laws.

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