Receptionist

6 days ago


Alexandria, United States AMS Staffing, Inc. Full time
Job DescriptionJob Description

Please send resume if you are interested in a Receptionist opening in Alexandria, VA for a Law Firm client of ours. Salary is in the $45K-$60K range plus a bonus. Benefits begin the first of the month after you start working.


Job Title:Receptionist

Location:Alexandria, VA

Salary:$45K-$60K

Work Environment: ONSITE



Job Summary:


The Receptionist / Legal Secretary will be a key point of contact for clients and visitors, providing outstanding front-line support while managing a variety of administrative and legal tasks. This role combines traditional receptionist duties with legal secretary responsibilities, including data entry, conflict checks, and report generation. The ideal candidate will have 3-5 years of experience in a similar role, demonstrating a strong understanding of legal procedures and excellent organizational skills.



Key Responsibilities:


Receptionist Duties:

  • Greet clients, visitors, and staff with professionalism and courtesy.
  • Answer and manage phone calls, directing them to appropriate personnel.
  • Schedule and coordinate appointments, meetings, and conference rooms.
  • Handle mail and deliveries, ensuring timely distribution and processing.


Legal Secretary Responsibilities:

  • Perform data entry tasks with attention to detail and accuracy.
  • Conduct conflict checks to identify potential conflicts of interest.
  • Run and prepare reports as requested by attorneys or management.


Administrative Support:

  • Maintain and organize client files and records, both physical and electronic.
  • Coordinate with various departments to ensure smooth office operations.
  • Assist with billing and timekeeping as needed.
  • Manage office supplies and inventory, placing orders when necessary.


Qualifications:

  • 3-5 years of experience in a legal administrative or receptionist role.
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook) and legal management software.
  • Strong understanding of legal terminology and procedures.
  • Excellent organizational and multitasking skills.
  • Exceptional communication and interpersonal abilities.
  • Ability to handle sensitive information with discretion and confidentiality.
  • High attention to detail and accuracy in data entry and report preparation.



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